JOB DESCRIPTION
Facilities Management- Coordinates with the MEP (mechanical, electrical, plumbing) maintenance supervisors for the day to day operations in terms of any mechanical, electrical, plumbing problems
- Provides a safe, well maintained work environment of a high standards
- Monitors employee welfare and facilitate complaint resolution
- Ensures office security (e.g. locks, gates, security personnel) is well maintained
- Develops a maintenance strategy, resulting in a formal system of preventive maintenances
- Ensures adequate stock levels are maintained for stationeries, office services and planned maintenance and breakdown
- Assists in implementing energy saving and cost reduction programs
- Ensure the dispatch of official documents (letters/fax/legal documents etc) to the respective line managers
Financial Management- Ensures strict compliance with internal controls for cash management
- Operates within the context of an established budget and monitors budgetary variances
Information Management- Encourages communication between employees, physicians and clinicians to enhance team dynamics
- Reviews patient communication procedures
Risk Management- Ensures compliance related to billing, coding, and documentation standards
- Executes the disaster recovery plans to ensure patient safety and business continuity during emergencies
Patient Care Systems- Ensures patient-centered approach
- Focus on patient safety, quality, and operational efficiencies
Quality Management- Implement and monitor changes related to various regulatory agency standards and public health law
- Reviews policy and procedure manual, and makes recommendations for updates, when required
Invoices submission- Performs periodical submission of bills related to air tickets
- Co-ordinates with different departments and ensure proper approval in place
- Submit the bills including copies of request and other communications as supporting documents for processing payments to the external partners
Employee Management- Prioritizes, assigns and monitors employees to optimize operational service
- Manages personnel functions including hiring process, performance management, termination process, and time/attendance
- Completes onboarding and training processes for new hires
Job Interactions- Work closely with the employees and senior management for suggestions and arrange meetings to discuss relevant matters
- Ensures that employees meets the set standards and delivers best service to the guest/ patients
ABOUT THE TEAM
Aster Hospitals, one of the largest private healthcare service providers in GCC, aim to make a difference with our patient-centric approach to medical care and an inherent emphasis on clinical excellence. Currently, Aster Hospitals are located in 4 countries in the GCC specializing in primary, secondary and tertiary healthcare.
These include Aster Hospitals (Mankhool and Al Qusais) in UAE, Aster Al Raffah Hospitals (Muscat, Sohar and Ibri) in Oman, Aster Hospital (Doha) in Qatar and Aster Sanad Hospital (Riyadh) in Kingdom of Saudi Arabia delivering on a simple yet strong promise to its people: 'We'll treat you well.' Overall, Aster DM Healthcare Group has a strong presence in GCC and is an emerging healthcare provider in India with 25 hospitals, 116 clinics and 238 pharmacies manned by 20,500+ workforce (including approx. 1250 doctors on fee for service basis) from across the geographies.
