Senior HR and Accounts Executive

Key Responsibilities

• Assist the HR & Accounts Manager in managing daily HR operations.

• Coordinate recruitment, interviews, selection, and onboarding activities.

• Prepare employment contracts, confirmation letters, promotion letters, transfer letters, resignation acknowledgements, and other HR documentation.

• Process Employment Pass, S Pass, Work Permit applications, renewals, cancellations, and other employment-related matters.

• Maintain accurate and up-to-date employee records, personnel files, and HR documentation.

• Monitor staff attendance, leave administration, working hours, benefits, and other employee entitlements.

• Review payroll-related HR information, including attendance, leave, overtime, commissions, incentives, and other staff claims.

• Coordinate staff learning, development, and training programmes.

• Track employee certifications, licences, and mandatory training requirements.

• Support employee performance appraisal, KPI monitoring, and review processes.

• Assist in employee counselling, grievance handling, disciplinary matters, and performance improvement processes.

• Coordinate employee confirmation, promotion, salary review, transfer, and offboarding processes.

• Ensure HR practices comply with MOM requirements, the Employment Act, CPF regulations, and company policies.

• Review HR policies, procedures, and SOPs and recommend improvements where necessary.

• Prepare HR documents and records required for internal, external, regulatory, and compliance audits.

• Liaise with MOM, CPF Board, government agencies, recruitment agencies, training providers, and other external HR service providers where required.

• Support employee engagement, welfare, and staff communication initiatives.

• Supervise, guide, and coach HR Executives and other assigned HR support staff.

• Maintain confidentiality of employee information and ensure proper handling of sensitive HR records.

• Perform other HR-related duties as assigned by Management.