Job Title: Senior Admin & Procurement Coordinator
Industry: Oil & Gas
Location: GCC
Department: Administration / Procurement
Reporting To: Operations Manager / General Manager
Job Summary
The Senior Admin & Procurement Coordinator is responsible for overseeing administrative operations and procurement activities to support smooth business functions within oil & gas projects across GCC countries. The role ensures timely purchasing, vendor coordination, logistics management, document control, and compliance with company policies and regional regulations.
Key Responsibilities
Administration
- Manage daily office administration and operational support activities.
- Coordinate staff travel arrangements including visas, tickets, hotel bookings, and transportation.
- Maintain employee records, contracts, and confidential company documentation.
- Handle correspondence with clients, suppliers, and government authorities.
- Monitor office supplies, accommodation, fleet, and facility management.
- Ensure compliance with company policies and GCC labor regulations.
- Support HR with onboarding, mobilization, and employee documentation.
- Prepare reports, presentations, and management updates.
Procurement
- Source materials, equipment, and services for project and operational requirements.
- Obtain quotations and negotiate prices, delivery terms, and payment conditions.
- Issue purchase orders and track order status until delivery.
- Develop and maintain supplier and subcontractor database.
- Coordinate with project teams to ensure timely availability of materials.
- Evaluate supplier performance and maintain cost control.
- Verify invoices and coordinate with finance for payment processing.
- Ensure procurement complies with company procedures and client requirements.
- Handle local and international procurement activities.
- Coordinate import/export documentation and customs clearance when required.
Coordination
- Liaise between operations, finance, warehouse, and vendors.
- Monitor procurement schedules to avoid project delays.
- Maintain procurement records and inventory control systems.
- Support tendering and subcontract documentation processes.
Requirements
Education
- Bachelor's degree in:
- Business Administration
- Supply Chain Management
- Procurement
- Commerce
- Or related field
Experience
- Minimum 8–12 years of experience in:
- Administration
- Procurement
- Oil & Gas industry
- Minimum 5 years GCC experience
- Experience supporting:
- EPC projects
- Shutdown projects
- Maintenance contracts
- Offshore/onshore operations
Required Skills
- Strong knowledge of GCC vendor market
