About Oia Properties
Oia Properties is a leading real estate agency in Abu Dhabi and Dubai, specializing in secondary market residential properties. We are recognized for our customer-focused approach, strong market knowledge, and high-quality service standards across the UAE real estate market.
Role Summary
The Senior Listing Specialist will spearhead listing operations in their territory, overseeing the preparation, marketing, negotiation support, and administrative compliance of properties. With at least 2 years of relevant real estate listing experience in the UAE, the candidate will supervise a dedicated team, manage territory-specific listings, and uphold high standards in documentation and client relations.
Key Responsibilities
- Supervise and input listings into MLS and portals (Bayut, Property Finder, Dubizzle), ensuring accuracy, timely updates, and market-aligned content
- Maintain an updated tracker and database of active and upcoming units; compile daily availability reports in Excel and PDF formats.
- Assist agents in sourcing client-specific properties and support negotiations through preparing offer letters, MOUs, contracts, Tawtheeq generation, handover forms, permits, NOCs, and relevant documentation.
- Build and maintain professional relationships with property owners and landlords, driving listing acquisitions via telephonic and in-person outreach.
- Provide negotiation support to agents, review terms with clients, and ensure successful deal closures.
- Lead and mentor a listing coordination team; assign tasks, deliver guidance, and uphold accountability.
- Manage all listings within your delegated area, ensuring market coverage and team responsiveness.
- Monitor market trends and competitor activity; optimize listings and strategies accordingly.
- Produce daily, weekly, and monthly analytical reports on listings, pipeline progress, and portfolio performance for management review.
- Utilize CRM and portal systems (Bayut, Property Finder, etc.) for listing and client data management
- Ensure professional client communications at every stage, representing OIA Properties with excellence.
Qualifications & Skills
- Bachelor's degree in Business, Real Estate, Sales, or Marketing preferred
- Minimum 2 years of experience in UAE real estate listings or coordination
- Fluent in English and Arabic, with exceptional communication and negotiation skills
- Proficiency with CRM systems, MLS listings, Bayut, Property Finder, Dubizzle, and Excel
- Proven ability to multitask and prioritize in a high-speed environment
- Excellent organizational, administrative, and relationship-building capabilities
- Deep understanding of UAE property regulations, Tawtheeq, contracts, NOCs, and permit processes
- Detail-oriented with strong compliance awareness.
