Role Overview
We are seeking a Maintenance Planning Senior Manager with deep, hands-on expertise in IBM Maximo Scheduler to lead maintenance planning, scheduling, and optimization across a complex, asset-intensive environment.
This role is critical in ensuring maintenance activities are accurately built, scheduled, optimized, and controlled within Maximo, enabling high asset availability, regulatory compliance, and data-driven decision-making.
Key Responsibilities
Maximo Planning & Scheduling (Core Focus)
- Own and lead maintenance planning and scheduling using IBM Maximo Scheduler as the primary system of record.
- Build, maintain, and optimize job plans, PMs, routes, and schedules within Maximo to support preventive, predictive, corrective, and reactive maintenance.
- Act as the Maximo Scheduler subject-matter expert, ensuring effective configuration, logic, and use of scheduling rules, constraints, calendars, and resources.
- Ensure maintenance work is fully planned, scheduled, leveled, and forecasted in Maximo to minimize operational disruption.
- Establish and enforce planning and scheduling standards aligned with OEM recommendations, statutory requirements, and asset management best practices.
- Review, prioritize, and approve work orders within Maximo, optimizing manpower, contractor utilization, and asset availability.
- Develop and manage standardized fault and job templates to improve work order quality and scheduling efficiency.
- Lead continuous improvement initiatives to enhance schedule compliance, wrench time, and planning accuracy.
Leadership & Stakeholder Management
- Provide functional leadership and guidance to planners, technicians, and contractors on Maximo planning and scheduling best practices.
- Work closely with Facilities Managers, operations teams, and service providers to ensure schedule adherence and execution discipline.
- Communicate maintenance schedules, shutdowns, and changes clearly to all stakeholders.
Data, Reporting & Performance Management
- Ensure data integrity, completeness, and accuracy of all maintenance records within Maximo.
- Develop and maintain planning and scheduling dashboards using Maximo data, Power BI, SQL, and advanced Excel.
- Monitor and report on KPIs such as schedule compliance, PM attainment, backlog health, data quality, and asset performance.
- Analyze Maximo data to identify trends, systemic issues, and optimization opportunities across the asset portfolio.
- Prepare performance reports and insights for senior leadership, supporting CAPEX planning and asset lifecycle decisions.
Compliance, Risk & Governance
- Ensure maintenance planning and scheduling practices meet audit, regulatory, and quality assurance requirements.
- Support internal and external audits with robust Maximo records and traceable maintenance history.
- Identify planning and scheduling risks and implement mitigation strategies to protect service delivery.
Qualifications & Experience
Education
- Degree in Engineering or Facilities Management (Mechanical / Electrical preferred)
- Diploma or equivalent with strong relevant experience considered
Experience (Essential)
- 10+ years experience in maintenance planning and scheduling
- Extensive hands-on experience with IBM Maximo, including Maximo Scheduler (mandatory)
- Experience in aviation, FM, or critical infrastructure environments preferred
Technical Expertise
- Advanced Maximo configuration and scheduling knowledge
- Strong understanding of MEP systems and complex operational assets
- Advanced data analysis using Power BI, SQL, and Excel
Key Skills & Attributes
- Expert-level planning, scheduling, and resource optimization capability
- Strong analytical, structured, and process-driven mindset
- Confident communicator with the ability to influence senior and operational stakeholders
- Detail-oriented, resilient, and results-focused in 24/7 operational environments
