Responsible for pre and post contract management of various projects, such as Energy new building construction contracts, conversion or upgrade projects, or EPC projects thereby ensuring that project meets all aspects of the Client contracts and within business risk profile. Primary role is advising Project Team and Department Managers on risks and opportunities within the contract, liaison with Clients on contractual issues for the upcoming projects as per EPC/Legal Department requirements. Preparation of JV Agreements, MOU or other BD or Commercial related agreements as required by projects and departments.
Key Responsibilities
Policies, processes & procedures:
- Develops and oversees the implementation of department policies, procedures and controls covering all areas of finance functional activity so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service to customers.
- Maintain compliance with all company policies, procedures, and codes of conduct, including strict adherence to the Zero Tolerance to Alcohol policy at all times.
Budget/Financial
- Prepares and recommends the department budget by preparing analysis and data related to specific elements as directed.
- Monitors the financial performance of the section against budgets so that areas of unsatisfactory performance are identified and rectified promptly and potential performance improvement opportunities are capitalised upon.
Day-to-day operations:
- Leads all activities related to contractual, legal, commercial and insurance issues related to contracts with clients including the drafting contracts, correspondence, and generation of variation orders to maximize profits.
- Review agreements and advise Project Commercial in finalising Subcontract Agreements with subcontractors and to ensure the Terms and Conditions are in line with the Main Contract for that particular project.
- Provide assistance to Procurement to finalise contracts with Vendors for Projects and ensure the Terms and Conditions are in line with the Main Contract for that particular project.
- Assess the Contract Conditions and risk on the Projects at tendering stage for new projects and provide feedback to BD and Commercial management. Review the pre-award tender terms and conditions, to identify and mitigate commercial risk of the contract. Assess company's obligations and liabilities, including insurance requirements, bank guarantee wordings, payments terms, etc...
- Monitor contract compliance with established procedures.
- Handle contractual, legal, commercial and insurance issues related to main contracts and purchase orders with suppliers/vendors.
- Dispute management and resolution. EOT and acceleration submissions.
- Advising Management on risks and opportunities within the contract.
- Ensure all contracts are signed and delivered to relevant parties.
- Liaise internally with Legal, Finance, Project Execution Team and any other department for inputs into Contract T&C's
- Record the lessons learned from previous contracts in order to implement corrections in future contracts
Safety, Quality, Environment & Information Security Rules:
- Ensuring suitable resources are available to achieve satisfactory OHS compliance of all work within their responsibility
- Ensuring that there is a documented Risk Management process for all work within their responsibility
- Driving continuous Safety improvement through setting, monitoring and reporting on safety performance against objectives within their department
- Ensuring identified corrective actions assigned to their department are closed out by agreed due dates
- Demonstrating desired behaviors and leading, encouraging and communicating on safety issues when interacting with the workforce
- Meeting all responsibilities as outlined in the DDW OHSMS
- Participating in any training and safety initiatives implemented by the Company
- Complying with all Safety directives, and work instructions
- Immediately reporting any incident or potential hazard to their Supervisor or Safety Dept
- STOP the task if you feel yourself or others may be harmed.
- Device and implement controls to ensure no violation of ISR regulations in order to protect the company information / intellectual properties
Leadership and People Management:
- Supervises the activities and work of subordinates by providing formal and informal feedback to ensure that all work within a specific area is carried out in an efficient manner and in accordance with set individual targets.
Change Management
- Support the management of change through continuous improvement of departmental systems, processes and practices taking into account international best practice, changes in international standards and changes in the business environment which demand proactive action plans.
Continuous improvement
- Stimulates subordinates and contributes to the identification of opportunities for continuous improvement of systems, processes and practices taking into account international best practice, improvement of business processes, cost reduction and productivity improvement.
Reporting
- Supervises the preparation of timely and accurate reports to meet company and department requirements, policies and standards
Related Assignments:
- Performs other related duties or assignments as directed.
Key Competencies
Language skills:
- Must be fluent in English.
- Very good knowledge in technical terms and report writing skills.
- Knowledge of additional languages is added advantage.
Technical competencies:
- Ability to negotiate, establish, and administer contracts
- Proficient computer skills, Microsoft office suite (word, PowerPoint, outlook, and excel)
Behavioural Competencies:
- Strong coordination and stakeholder management across disciplines and construction teams.
- Analytical problem-solving with practical, buildable solutions.
- High ownership, attention to detail, and quality mindset.
- Coaching/mentoring capability and willingness to develop team capability.
- Clear communication and ability to present technical matters to non-specialists.
- Planning and organization skills.
- High level of professionalism, integrity, and accountability.
- Problem solving and decision making.
- Solution oriented and demonstrated creative & critical thinking.
- Ability to mentor junior staff members and peers.
- Able to communicate various level of the organization.
- Ability to work under pressure and manage multiple tasks simultaneously.
- Safety, quality and environment conscious.
- Possess cultural awareness & sensitivity and be flexible and demonstrate sound work ethics.
- Maintain strict professionalism and wear business attire/ follow dress code to reflect the company's professional image.
Education
Bachelor's degree in law, or related field (optional engineering degree with formal education in contract execution & management). Legal Background and associated qualifications Certification
Training
12 - 15 years relevant experience as Contract Manager in Oil & Gas / Offshore industry
