Senior MEP Document Controller

Company: MTEC Electromechanical Works LLC

Location: Abu Dhabi, United Arab Emirates

Employment Type: Full-time

Openings: 5

Minimum Experience: 10+ years of directly relevant experience

ABOUT THE ROLE

Lead project document control and correspondence workflows, ensuring all engineering, construction, quality, commercial and handover records are correctly registered, distributed, revision-controlled, traceable and retrievable.

KEY RESPONSIBILITIES

• Establish and administer the project document-control procedure, filing structure, numbering conventions, distribution matrix and correspondence workflow.

• Operate the project EDMS/CDE at advanced level for transmittals, workflows, RFIs, submittals, drawings, correspondence, metadata, revision control and permissions.

• Receive, register, quality-check, distribute and archive incoming/outgoing technical and commercial documents in accordance with contractual turnaround requirements.

• Maintain accurate master registers for drawings, material submittals, method statements, RFIs, WIR/MIRs, correspondence, NCRs and other project deliverables as applicable.

• Monitor review/approval cycles and proactively follow up overdue responses, rejected/resubmit items and superseded revisions with responsible teams.

• Ensure only current approved documents are available for project use and obsolete/superseded records are clearly controlled and prevented from unintended use.

• Audit document quality including numbering, revision, title, metadata, attachments and approval status before formal issue.

• Prepare weekly/monthly document-control dashboards and aging reports for engineering/project management.

• Lead document controllers, allocate workloads, train users and enforce consistent document-control standards across the project.

• Coordinate close-out indexing, handover dossiers, O&M/as-built records and final archival requirements.

• Support internal/client/ISO audits with complete audit trails and rapid retrieval of controlled records.

REQUIREMENTS & QUALIFICATIONS

• Diploma or bachelor's degree in Business Administration, Engineering Support, Information Management or a related discipline.

• Minimum 10 years of document-control experience in construction/engineering, preferably major MEP projects.

• Advanced working knowledge of Aconex and/or equivalent EDMS/CDE systems; Autodesk Construction Cloud/Asite/SharePoint experience is advantageous.

• Strong knowledge of transmittals, workflows, revision control, metadata, registers, distribution matrices and audit trails.

• Experience managing high-volume technical documentation and multidisciplinary project teams.

• UAE/GCC project experience is strongly preferred.

• Advanced MS Office/Excel capability and strong reporting/organizational skills.

• Excellent accuracy, confidentiality, communication and deadline-management discipline.