Job Description

About Boat Trips Club

Boat Trips Club is an online booking platform for boat tours and yacht experiences, live in nearly 40 destinations worldwide. We are a small, fast-moving AI first team, and we are opening our first office in Dubai to build our core team.

The role

We are looking for an experienced administration professional to run the office and work directly alongside the founders. You keep contracts, supplier administration, staff records and daily operations organised, accurate and on time, and you make sure the office runs smoothly and welcomes every visitor properly. This is a trusted, hands-on role for someone who takes ownership of everything around them.

What you will do

Work closely with the founders on inbox management, calendars, meeting preparation, follow-ups and priorities
Manage supplier and partner administration: onboarding documents, agreements, records, invoices and payment tracking
Prepare, organise and track contracts for staff, contractors, suppliers and partners, including renewals and deadlines
Check and process invoices, prepare payments for approval and keep financial records in order
Handle staff administration: onboarding, leave tracking, employee records, payroll preparation and internal communication
Coordinate work permits, Emirates IDs and renewals with our PRO provider
Run the office day to day, including opening the office, hosting visitors, refreshments, vendors, supplies and maintenance
Use AI tools to work faster: drafting documents, organising information, tracking tasks and automating routine admin

What we are looking for

At least 8 years in administration, office management or executive support, including at least 5 years in Dubai
Experience working directly with founders, owners or senior leadership
Thorough knowledge of how things work in Dubai: government processes, work permits, Emirates ID, WPS payroll, vendors and service providers
Proven experience managing supplier records, contracts and invoices
Experience with accounting or CRM software, and confident in spreadsheets
Discreet, professional and fully trustworthy with confidential information
Calm, organised and proactive: you handle what needs doing before anyone asks
Strong written and spoken English. Arabic is an advantage
Daily, practical use of AI tools such as ChatGPT or Claude in your work

Details

Full-time, on-site at our Dubai office
Paid position with a monthly salary
Candidates must hold a valid UAE residence visa and not require visa sponsorship

How to apply

Apply through LinkedIn. In your application, briefly describe one administrative process you set up or improved (for example supplier onboarding, invoicing or contract tracking), and one admin task you have made faster using AI.