Transguard Workforce Solutions is the UAE's leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.
We are currently recruiting an Senior Officer - Admin Operations (HR) for our client based in Abu Dhabi, UAE.
Job Summary:
Responsible for providing comprehensive administrative and travel management support across the organization, ensuring efficient operations, accurate documentation, vendor coordination, and compliance with policies and service standards.
Job Responsibilities:
1. Travel Management
- Manage domestic and international travel bookings within approved budgets.
- Monitor and record travel expenditures and process requests within defined SLAs.
2. Administrative Operations
- Oversee daily administrative activities and coordinate with outsourced service providers.
- Serve as the key contact for internal teams and external stakeholders requiring admin support.
- Manage office supplies, vendor services, and facility-related needs.
- Support annual budget preparation, forecasting, and monitoring Actual vs. Budget for admin expenses.
3. Document Management
- Maintain updated and secure records related to admin and outsourced operations.
- Ensure effective filing systems to enable accurate and timely document retrieval.
4. Reporting & Compliance
- Prepare and submit periodic operational and administrative reports.
- Ensure adherence to policies and support audits with accurate documentation.
5. People Management
- Supervise and guide subordinates to ensure efficient task execution.
- Provide onthejob training and feedback to support employee development.
6. Other Duties
- Perform any additional tasks assigned by Management as required by business needs.
Key Working Relationships
- Internal: All employees (admin and travel support).
- External: Vendors, subcontractors, and travel service providers.
Job Requirements:
- Bachelor's Degree in a relevant field.
- 4-6 years in administration, HR operations, or office support.
- UAE Experience with in the same function is Mandatory
- Full professional proficiency in English & Hindi
