About Dubai Holding Real Estate:
Dubai Holding's real estate business has developed strategic destinations and communities that offer unique and attractive lifestyle opportunities to meet the evolving needs of Dubai's residents and visitors alike. As a master developer, we invest in sustainable infrastructure, accessibility, community amenities and family-focused facilities including community centres, mosques, schools, supermarkets and landscaping.
Our integrated real estate offering also includes a robust land sales portfolio, project management for large-scale projects, as well as top-notch facilities management services.
About the Job:
An opportunity has arisen for a Senior Officer - Administrative to join Dubai Holding Real Estate. The job holder will be responsible to provide comprehensive administrative support, including efficient record-keeping to facilitate seamless operation of various departmental activities
The main duties and responsibilities of this role:
- Responsible for the end-to-end lifecycle of Purchase Requisitions (PRs) related to services and transportation from creation and processing to approval and Purchase Order (PO) issuance while maintaining accurate records and tracking in strict compliance with company procurement policies.
- Handle all GRNs (Goods Receipt Notes) and invoices related to service and transportation PRs, ensuring timely processing and accuracy.
- Maintain accurate logs and records of departmental transactions including receipts, issues, returns, PRs, and POs and provide structured data for analysis to identify trends, discrepancies, and opportunities for process improvement.
- Track monthly expenses and monitor budget consumption to support financial oversight and control.
- Coordinate and follow up on Purchase Orders, ensuring that services are delivered as per the agreed specifications and terms.
- Maintain and track parking data, including allocation, usage, and reporting for administrative planning and review.
- Receive and verify invoices from fleet and service suppliers, confirm accuracy before processing, issue GRNs for delivered services, maintain a clear record and tracker, resolve any discrepancies, and follow up with Finance for timely payment all in accordance with company Finance & Accounting policies.
- Provide operational and administrative support to the services and fleet teams
- Draft and issue departmental memos, ensuring accurate documentation, formatting, and distribution of internal communications and records as needed
- Support the administration team in compiling and finalizing the monthly departmental report, including monthly activity summaries and performance insights, to support data-driven decision-making.
- Assist the Section Head in developing environmentally sustainable practices by reviewing operational trends, supporting reporting requirements, and contributing to the preparation of sustainability-related reports.
About you:
The ideal candidate for this position will have the following experience and qualifications:
- A Level or equivalent. Bachelor's degree in Administration or related - preferred.
- Knowledge of data collection; Inventory management and reporting
- Minimum of 1-3 years UAE experience in experience in administration, procurement support, or financial tracking.
- Proficiency in Ms. Office suite
- Excellent communication skills in English.
- Meticulous, well organized.
- Attention to detail and quality.
- Cross-functional Collaboration and effective relationship management.
- Negotiation skills
- Conflict Resolution
- Thorough understanding of purchasing cycle (Requisitions, Purchase orders, payments)
- Efficient Time and Workload Management
- Inventory Management
- Ability to work independently and in a team.
- Strong organizational and problem-solving skills.
- Accuracy in data entry and record-keeping.
About the Benefits:
At Dubai Holding, we're committed to nurturing the success and well-being of our colleagues. Join our dynamic and diverse team, and enjoy a comprehensive benefits package that includes competitive compensation, career development opportunities, and a collaborative work environment. We strongly believe in creating an empowered workforce that will help us build a connected city for tomorrow. We are committed to attracting the brightest minds and nurturing the most pioneering candidates who desire to make a great impact on the future of Dubai.
