Senior Organizational Development Specialist

1. Job Purpose

The Senior Organizational Development Specialist aims to prepare job descriptions for all positions across the company, design organizational and functional structures, and draft HR policies, procedures, and internal regulations.

1. Responsibilities and Duties

• Design, draw, and update the company's organizational structure based on management directives and communicate it to employees.
• Design, draw, and update the company's functional structure based on current and vacant positions.
• Update and develop job analyses for all positions within the company's functional structure.
• Design approved new jobs and define their functional duties in coordination with the Recruitment department.
• Update and develop the job evaluation system (point-based) and secure periodic approvals.
• Update and develop job descriptions for positions on a continuous and periodic basis and publish them to employees.
• Update and develop job classifications and job families based on the functional structure on an ongoing basis.
• Build and develop career paths and succession plans for positions, obtain approvals, and publish them.
• Update and develop the salary scale, benefits, and compensation structure and the principles for building the scale, and submit them for approval.
• Update and develop general HR policies and submit them for approval.
• Draft and create new HR policies in coordination with relevant departments and submit them for approval.
• Document and update the general HR procedures manual with relevant departments and submit it for approval.
• Draft, create, and document new HR procedures in coordination with relevant departments and submit them for approval.
• Update and develop the HR authority matrix and submit it for approval.
• Update and develop annual commission policies for sales employees in coordination with relevant departments and submit them for approval.
• Update and develop incentive program policies and employee contest policies annually and submit them for approval.
• Design, develop, and update the company's internal regulations and submit them for approval.
• Write, develop, and update the New Employee Handbook periodically and publish it to employees.
• Monitor and follow up on the annual objective-setting process for employees by department managers and ensure their approval.
• Design and develop the company's core competencies based on the vision, mission, values, and strategic objectives.
• Design and develop job and technical competencies for company positions based on job analysis.
• Design and develop the company's core behavioral traits and personal attributes aligned with goals and values.
• Design and build annual performance evaluation templates according to the nature of each role.
• Design and develop the annual performance evaluation model and policy for company positions and obtain approval.
• Prepare periodic reports on the effectiveness and efficiency of organizational structures, policies, and procedures and their contribution to achieving the company's purpose, mission, and strategic objectives.
• Prepare and publish surveys to evaluate procedures, policies, and structures and explore ways to improve them with employees.
• Receive employee and stakeholder inquiries, comments, and suggestions, prepare recommendations, and submit them.
• Research and follow up on the best tools, methods, and practices in organizational development and present recommendations.
• Document current and new HR process procedures in coordination with the Organizational Development department.
• Adhere to all policies, processes, procedures, and instructions to ensure work is executed consistently and systematically.
• Contribute to identifying continuous improvement opportunities and keep pace with leading best practices.
• Comply with all cybersecurity policies and procedures.
• Prepare reports related to employees and any employee-related matters for managers and senior management.
• Design and review letters and templates on the HR electronic system.
• Perform tasks and prepare reports assigned by the direct manager within the scope of work.

3. Communication and Working Relationships

The role requires good communication and excellent working relationships with all departments (Fleet/Movement, Projects, Warehouses, Procurement, IT, Finance).

4. Academic Qualifications

Bachelor's degree in Human Resources Management, Business Administration, or a related field.

5. Knowledge & Skills

• Full proficiency in Microsoft Office programs.
• Deep understanding of organizational development methods and procedure structuring.
• Strong communication and analytical skills.
• Ability to design and present clear and effective policies and systems.
• Organizational and planning skills.
• Data analysis and reporting skills.

6. Experience

• Minimum 3 years of experience.
• Knowledge of using HR management systems (ERP systems).