Senior Payroll & Statutory Compliance Specialist India Payroll

Job Title: Senior Payroll Specialist

Location: Bangalore, India

Department: Service Delivery

Reports To: Manager – Service Delivery

Role Responsibilities

• Oversee complete monthly payroll processing for India, ensuring accuracy and on-time delivery.
• Gather, verify, and process payroll inputs such as new hires, exits, salary revisions, bonuses, incentives, allowances, deductions, arrears, and Loss of Pay.
• Prepare and validate payroll registers covering earnings, deductions, taxes, and net pay, including variance analysis.
• Handle and validate Full & Final settlements, including leave encashment, notice pay/recovery, gratuity, incentives, and other applicable payments or deductions.
• Ensure correct calculation and deduction of Provident Fund (PF) contributions for both employees and employers.
• Manage PF portal tasks such as new employee registrations, exits, and termination updates.
• Prepare, validate, and submit monthly PF ECR filings, challans, payments, and reconciliations within statutory deadlines.
• Oversee ESIC portal operations, including enrollment, ESI number generation, and ESI card issuance.
• Calculate ESI contributions and ensure accurate statutory submissions, payments, and reconciliations.
• Compute and process Professional Tax (PT) as per state-specific slabs and requirements.
• Handle PT portal activities, including challan generation and payments.
• Manage Labour Welfare Fund (LWF) calculations, contributions, payments, and state-specific submissions.
• Calculate employee Income Tax / TDS on salary, factoring in applicable tax regimes, declarations, exemptions, deductions, and taxable income.
• Manage employee tax declarations, investment-proof processing, and related payroll tax adjustments.
• Handle employee reimbursements, proof verification, and processing.
• Support preparation, validation, reconciliation, and timely filing of quarterly Form 24Q.
• Perform year-end payroll tax reconciliation and support accurate preparation and issuance of Form 16.
• Manage TRACES portal activities for tax adjustments, gross salary corrections, and merging of Form 16 Part A & B.
• Ensure all payroll-related statutory payments and submissions are completed accurately and on time.
• Monitor changes in India payroll and statutory regulations, keeping payroll calculations and processes compliant.
• Maintain accurate payroll and statutory records, supporting documents, challans, returns, and reconciliation reports for audit and compliance purposes.
• Resolve employee queries related to salary calculations, payslips, tax/TDS, PF, ESI, PT, LWF, Form 16, and Full & Final settlements.

Knowledge, Skills, and Abilities

• Degree holder in any discipline.
• Minimum 4+ years of experience handling end-to-end India payroll.
• Proficiency in written and spoken English.
• Strong Microsoft Excel skills, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS, reconciliation techniques, and data validation.
• Proven ability to independently manage end-to-end India payroll.
• Solid hands-on experience with statutory calculations, payments, reconciliations, and submissions.
• Strong analytical skills and attention to detail.
• Ability to meet strict payroll deadlines.
• Experience with payroll systems such as Zoho, Keka, greytHR, Saral, or similar is an advantage.
• Multi-national and expat payroll experience is a plus.