Job Description
Contribute to the issue of the Project Procurement Planning and help to prioritize the purchasing workload
Prepare Contract Committee documents and participate with project management for the presentation of RTAs
Inform requesters during the preparation phase, purchase and commitment follow-up as per the E&P supply chain fundamentals
Work in close collaboration with all stakeholders within the project team and head office
Contribute to reporting Key Performance Indicators for the purchasing activities
Use and enrich Market Intelligence information
Participate to the good use of e-sourcing tools
Identify or participate to Best Practices, propose Return of Experience to the Head of Purchasing
Utilize frame agreements FALTC signed by head office and shareholders
Work in close cooperation with the project teams (engineering, construction, commissioning)
Handle the reception of purchase requisitions
Receive and analyze Purchase requisitions
Finalize the SOW / MTO in duet with the project team
Use Coconut tool for material change requests when required
Analyze all Purchase Requisitions (PR) expressed by Partners Entities to ensure that adequate material specification, budget authorizations and relative cost centers have been provided to finalize S.O.W
Propose the bidder lists according to the nature of the requests (PSL, OEM, market situations, as applicable) Controlled
Group Purchase Requisitions to reduce process costs, compile tender packages and organize call for tender / request for quotation
Answer to tenderers requests for clarification
Study, compare and evaluate offers to have the most economical and contractual advantageous conditions
Organize and lead negotiations including Legal qualifications with suppliers associated with award and performance of POs
Perform commercial evaluation including In-Country Value score where applicable
Issue RTAs with project team / requester
Prepare corresponding contractual documents: purchase orders, etc.
Expedite purchase orders until complete reception and payment:
Ensure rapid and correct validation of POs
Follow-up on acknowledgement s receipt for POs from suppliers
Follow-up Suppliers deliveries in timely manner
Follow-up of goods receipt until delivery to Company s warehouse.
Negotiate and solve all changes leading to amendment
Clarify discrepancies (NCR) between material received and orders, if any, with suppliers
Validate invoices in due time. Procurement Engineer expected to proactively resolve disputed invoices, ensure warehouse updates in SAP system with goods receipt in due time.
Input all purchase data updates (status updates, expediting notes, goods receipt, etc.) in all respective tools (SAP, GEP, MPP) and maintain proper archiving on regular basis.
Initiate and conclude Frame Agreements and obtain required approval as per C&P Procedure
Ensure the update of the suppliers database and the input of all purchase data in SAP
Initiate improvement of purchasing practices, procedures & reference documentation
Guide and update requesters on through the Purchasing Process in accordance with C&P Procedure and project procedures
Proactively update project team on the status of PO, contract, delivery of material/service, market situations, supplier challenges .
Participate in evaluation of suppliers with Partners Entities (SQM, meetings, performance evaluation )
Follow up on team s and individual Key Performance Indicators
Use Market Intelligence information, Cost models, target prices, etc.
Contribute to TAWTEEN (In-country Value) initiatives
Ensure compliance of the purchasing process with all internal Company s rules (including NOC Code of Conduct) and all applicable laws and regulation (JV rules, Country laws...)
Give special attention to safety material to ensure all safety requirements such as testing, certifications, identifications, etc. are fully complied as per company requirements and local government regulations
Ensure the application of General Terms and Conditions for purchase of equipment and services
Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc., are filed in line with the applicable procedures
Ensure that all purchasing activities meet audit requirements to minimize any potential partner/audit claims or court actions.
Be in constant alignment with HSEQ Company rules, Procedures, Instructions, and applicable legislation
Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution
Participate actively in HSEQ meetings, training sessions and drills and co-operate actively in the execution of HSEQ plans
Regular HSE visits at project sites in Qatar
Desired Candidate Profile
Profile:
BSc Degree in Science or Commercial field or its equivalent
International Experience Requirement: Yes
Professional experience: 8 years post-graduate experience in purchasing of goods/services in the Oil & Gas Industry his/her field and the O&G industry.
Main Personal Abilities: Ability to mentor diverse multi-cultural individuals, shall possess good problem-solving skills, good in planning and structuring his activities, good in managing his stakeholders, able to work in matrix organization
Advanced level in procurement of materials/services.- Good technical knowledge of materials/services in his perimeter- Good knowledge of the international and local market and able to analyze the market trends- Good knowledge of C&P tools fundamentals (SAP, MPP, GEP, Coconut, etc.)- CIPS certification is an advantage
Team player
Detailed with focus on quality of the work produced
Ability to work in a matrix environment.
Curiosity for technical matters.
Adaptability to changing project conditions.
Proactive approach to problem solving
Critical thinking
Planning / organizing / coordinating / controlling.
Ability to work autonomously
Education:
Bachelor of Science
Gender:
nm
Nationality:
Any Nationality
