Senior Procurement & Inventory Officer

Job Title: Senior Procurement and Inventory Officer

Job Summary

Senior-level management of procurement activities, logistics and inventory.

Key Responsibilities

A. Procurement & Supplier Management

Source and manage reliable local and international suppliers for projects, maintenance, and trading activities

Negotiate pricing, payment terms, and delivery timelines in line with company cost controls

Prepare, issue, and track purchase orders until material receipt and closure

Maintain updated supplier records and support performance review based on quality, cost, and delivery

B. Logistics, Fleet & Deliveries

Coordinate daily logistics for materials, tools, and equipment to project sites and maintenance teams

Liaise with transporters, freight forwarders, couriers, and clearing agents

Coordinate closely with internal drivers to ensure timely deliveries

Ensure proper planning of vehicle usage to avoid delays and duplication

Manage and verify all shipping, delivery notes, GRNs, and customs documentation

C. Inventory & Store Control

Monitor stock levels across stores, workshop, and site requirements

Ensure proper material documentation, labeling, and storage discipline

Conduct regular stock checks and audits, highlighting shortages or variances

Coordinate with Sales Engineers and technical teams to ensure material availability aligns with project schedules

D. Internal Communication & Coordination

Act as the main coordination point for procurement and logistics matters

Work closely with Sales Engineers, Site Teams, Workshop staff, and the Sales HOD

Ensure clear, professional communication via email, phone, and WhatsApp Provide regular updates on material status, delays, and operational risks

E. Team Guidance & Operational Discipline

Guide procurement and logistics staff on daily priorities and procedures

Monitor work output, follow-ups, and response times

Support onboarding, replacements, or adjustments within the logistics function

Ensure adherence to company policies, discipline, and operational standards

F. Strategic & Expansion Support

Actively support the planning and development of company's future warehouse and logistics depot

Provide practical input on store layout, material flow, vehicle access, and control systems

Assist in implementing scalable logistics processes to support fleet and business expansion

Experience & Qualifications

Minimum 5+ years of relevant experience in logistics, procurement, or supply chain operations

Strong exposure to UAE vendors, transporters, customs, and site-based operations

Experience handling fleet-related coordination and multi-site deliveries

Proficiency in MS Office and ERP or inventory systems

Strong coordination and follow-up skills

Commercial awareness and cost control mindset

Ability to work independently in a fast-paced, site-driven environment

Clear communication and practical problem-solving ability

High sense of ownership and accountability