1. JOB PURPOSE:
Job Purpose:
The Local Procurement Specialist is responsible for managing the end-to-end procurement process for locally sourced goods and services that support business operations. The role ensures that purchasing activities are conducted efficiently, cost-effectively, and in compliance with company policies and procurement standards. The position focuses on supplier sourcing, commercial negotiations, purchase order management, and supplier performance monitoring to ensure continuity of supply and value creation.
2. ROLE AND RESPONSIBILITIES:
- Procurement & Sourcing:
- Manage the procurement lifecycle from sourcing and supplier selection to purchase order issuance and supplier performance management.
- Identify, evaluate, and qualify suppliers based on quality, service, cost, and business requirements.
- Conduct RFQs (Requests for Quotation), competitive bidding, and supplier evaluations.
- Negotiate pricing, commercial terms, and service agreements with suppliers.
- Develop and maintain a reliable and approved supplier base.
- Purchase Order Management:
- Create and manage purchase orders in accordance with approved requisitions and procurement policies.
- Ensure procurement transactions are processed accurately and within agreed timelines.
- Monitor order status and coordinate with suppliers to ensure timely delivery.
- Ensure proper reconciliation between purchase orders, goods received, and supplier invoices.
- Supplier Relationship Management:
- Maintain supplier records, qualification documents, and contractual information.
- Monitor supplier performance against agreed service levels, quality standards, pricing, and delivery commitments.
- Address supplier performance issues and support corrective action plans where required.
- Build and maintain effective supplier relationships to support business continuity.
- Cost Management & Procurement Efficiency:
- Support cost-saving initiatives through strategic sourcing and supplier negotiations.
- Identify opportunities to improve procurement processes and operational efficiency.
- Support spend analysis activities and procurement reporting.
- Promote compliance with approved procurement practices and controls.
- Compliance & Governance:
- Ensure procurement activities comply with company policies, procedures, and regulatory requirements.
- Maintain accurate procurement documentation and records.
- Support internal and external audits related to procurement activities.
- Collaborate with internal stakeholders to ensure procurement requirements are met effectively.
3. EXPERIENCE AND EDUCATION REQUIREMENTS:
- Bachelor's in Supply Chain, Business, Engineering, or a related field.
- 3+ years in procurement or sourcing, preferably with local KSA supplier markets and in a regulated distribution or healthcare environment.
- Hands-on experience running RFQs and negotiating price and payment terms with suppliers.
- Working knowledge of ERP procurement modules (requisition, purchase order, three-way match).
4. PREFERRED SKILLS AND COMPENETNICES:
Core:
- Supplier sourcing and qualification
- RFQ and competitive-bid management
- Commercial negotiation (price and payment terms)
- Purchase-order and three-way-match discipline
- Local KSA supplier-market knowledge
Preferred:
- Indirect and services procurement
- Spend analysis and category management
- Familiarity with SFDA-relevant supplier requirements for medical goods
