Senior Specialist, Project Planning and Cost Control II

Job Description

• JOB DETAILS:
  
  

Position Title: Chief Cost Controller

Broad Band: E1: M12: Management

Reports to

Department & Function

Job Code:

Date Prepared/Revised

Talent Pipeline Layer: Managing Self Expert Consultant (MS)

• OVERALL JOB PURPOSE:
  
  

Provide a cost control service for (major) capital projects through effective cost control measures and forecasting with pro-active reporting

• QUALIFICATIONS, EXPERIENCE & SKILLS:
  
  

Qualification

• Bachelors of Engineering (Specific discipline) + 2 years as Lead Engineer
• Masters of Engineering (Specific discipline) + 2 years as Lead Engineer
• PhD + 1,5 year as Lead Engineer
• Certification in cost control (e.g. CCT or CCP)
  
  

Experience

4 - 10 years experience as Engineer (subject to qualification)

International experience advantages

Skills

• Expert in analysis and modelling of engineering components, systems, processes
• Effective leadership and management skills
• Ability to deal with unknown, combine unrelated data and information to create new insight
• Expert discipline knowledge
• Strategic thinking
• Design thinking
• Expert knowledge of technical trends, interpretation and application of industry knowledge
• Effective leadership and management skills
• Creating and innovating
• Discernment
• Expert competence performing risk Management/Analysis
• Leading portfolios of projects
• Resilience
• Intercultural intelligence
• Expert in conceptualising engineering components, systems
• Effective verbal and written communication skills
• Expert analytical and problem solving skills
• Results driven (meeting customer expectations)
• Research and development
• Entrepreneurial and commercial thinking
• Presentation and facilitation skills
• Expert persuading and influencing skills
• Ability to think and interact globally
• Change agent
• KEY ACCOUNTABILITIES:
  
  

Focus Area

Operational / Functional

Legal

• Consistently deliver solutions which contribute to business results and improved competitiveness (consulting advice, business options)
• Deliver quality solutions/ service cost effectively on time and within risk parameters
• Provide advice that are generally accepted and implemented on programmes and systems, creating a competitive advantage for organization, leading to quality results
• Continuously develop extensive knowledge relating to the field of work and personal mastery in technical skills application
• Deliver cost effective results
• Risk results
• HSE targets
• Conduct research & development that leads to new solutions being implemented in the organization
  
  

Develop, update and implement plan for cost control plan on projects

Responsible for developing a quality control base for the estimate with quality cost control for all projects

Change control driven effectively on project which negates late reporting or payments

Ensure cost control requirements are incorporate in ITB, RFC document

Ensure governance in cost control on projects

Generate monthly cost flow forecasts in collaboration with the project team

Generate cost reports on projects and studies

Perform man-hour control and forecasting in line with schedule

Ensure cost reports are pro-actively updated within the specified quality and timelines

Ensure the close-out of projects in system(s)

Accept and implement advice given on methodology and systems

Pro-actively capture project risk in risk register

Planning budgets

Classify costs by type

Verify supplier invoices

Manage change events that impact the budget

Responsible for cost control component in gate reviews on all projects

Ensure plan for control requirements fits projects needs

Establish and ensure that professional standards for service provision are met

Resolve work obstacles and issues positively and quickly or elevate to next level for assistance

Adapt to changing business and work requirements, solved problems, provided data on time

Make a full contribution to statutory compliance and management

Analyse expenses and identify opportunities to save cost

Leadership

• Understand, support and live the Ma'aden vision, values and goals
• Expert utilization & direction through selling and obtaining support for value adding ideas leading to business improvement
• Takes accountability for personal improvement, personal development, skills development and effectiveness
• Expertise transfer, sharing and development
• Plan and project management
• Establish policies, practices, standards, procedures and methods; application, review and development
• Deliver expert solutions as a thought leader, to meet changing business & work requirements through Trends, analysis, problem solving and quality decision making
• Process and risk impact, reporting and corrective action
• Extract, capture and disseminate knowledge within knowledge management standards
• Get results through empowering others to act
• Mentor
• Ensure team motivation and team wellness
• Live company values and ensures compliance of team to the values
• Apply new ideas and work methods and opportunities for improving business results through team engagement
  
  

Support a culture of collaboration, personal growth and technical excellence

Deliver pro-active cost reporting on projects in line with plan for control

Relationships

• Creating effective stakeholder and expert networking relationships (e.g. customers, suppliers, universities and specialist bodies)
• Demonstrate influential relationships with manager peers and company business leaders
• Contractor/consultant relations & management
• Communication of expertise (best practices, technical reports, position statement) in a collaborative and consultative approach which consistently meet business needs
• Develop and facilitate the implementation of new solutions in area of expertise
• Participate in and maintained expert networks
• Facilitate effective communication up and down from management and also within own and other stakeholder teams
• Network and collaborate with service providers (e.g. SC, finance, HR, IT, etc)
• Build and maintain sound relationships with contractors, consultants and external service providers
• Identify and support inter-dependencies (synergies) with own and other departments within the value chain
• Build and maintain sound networking with external professional bodies/forums
• Build credibility and constructive working relationship with teams, managers and business leaders to enhance the knowledge base of the company
• Create and maintain well developed internal and external network
• Liaise with external engineering companies to share knowledge and benchmark
• COMPETENCIES:
  
  

Technical/Functional

Project management principles

Advanced

Ma'aden specific business processes relevant technical procedures, specifications

Advanced

Project management (major capex projects)

Advanced

Different project execution strategies

Advanced

Different contracting strategies

Advanced

Estimation and cost control

Expert

SHERQ requirements

Advanced

Construction management principles

Advanced

Application of Stage Gate process (Ma'aden and Affiliates)

Expert

Establishing a control base

Expert

Cost control requirements

Expert

Cost reporting and cost flow

Expert

FEC Management

Expert

Commercial Thinking

Expert

[SAP] Support, Loading PR's, Expediting workflow

Expert

Invoice / Payment expediting and queries

Expert

Change Control [SAP] Loading / workflow support

Expert

Cost report admin, updating actuals

Expert

TPWO Expediting, actuals commitment values cost flow

Expert

Monitoring FEC due and expediting FEC invoices

Expert

Man-hours control capturing actual data

Expert

Closeout of project in [SAP]

Expert

Cost estimating analytical techniques

Expert

Problem solving & facilitation

Advanced

Risk analyses and management

Advanced

Knowledge of and legal frameworks

Advanced

Knowledge of the fundamentals of the value chain and business drivers (own and stakeholders)

Advanced

Leadership

• Developing self and others
• Lead digitalisation within the function
• Change agent
• Continuous improvement
• Performance management process and system
• General knowledge of people related policies, regulations and processes
• Contribute to establish Ma'aden as 3rd pillar of KSA economy
• Ability to transfer knowledge within own team
• Coaching and leadership
  
  

Safety

• Safety advocate - anywhere and everywhere
• Expert knowledge and application of HSE rules and procedures
• Advanced knowledge of applicable HSE legislation and regulations and its practical implications
• Concern for employees wellbeing
• Ability to foster a safety culture
• Drive and facilitate Ma'aden Safety Culture Transformation Program
  
  

Responsibilities

• Lead project planning and scheduling, ensuring alignment with organizational strategies and goals.
• Develop and maintain comprehensive project plans, including resource allocation and task dependencies.
• Monitor and control project costs, identifying potential cost overruns and implementing cost-saving measures.
• Collaborate with cross-functional teams to ensure effective project execution and timely delivery.
• Conduct regular progress reviews and provide accurate status updates to stakeholders.
• Identify and mitigate project risks, developing contingency plans as needed.
• Ensure compliance with industry standards, regulations, and best practices in project planning and cost control.
• Mentor and guide junior team members, fostering a culture of continuous improvement.
• Stay updated with industry trends and advancements in project management tools and techniques.
  
  

Qualifications

• Bachelor's degree in Engineering, Project Management, or a related field.
• Minimum of 5 years of experience in project planning and cost control, preferably in the mining or construction industry.
• Proficiency in using primavera software for project planning and scheduling.
• Strong analytical and problem-solving skills, with the ability to make data-driven decisions.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.
• Ability to work independently and manage multiple projects simultaneously.
• Familiarity with industry-specific regulations and standards is preferred.
• Certifications in project management (e.g., PMP) or cost control (e.g., CCPM) are an asset.
• Experience in a similar role within a large-scale organization is advantageous.
• A proactive and results-oriented approach to work, with a commitment to continuous learning and improvement.