SHARED SERVICES SENIOR SPECIALIST (JUNIOR TO MID LEVEL) WHISPER KSA OFFICE

Job Specification: Shared Services Senior Specialist

Location: Riyadh, Saudi Arabia

Department: Shared Services (HR, Finance, Procurement, Operations)

Reporting To: Head of Shared Services / Senior Leadership

Direct Reports: None.

This role is subject to Saudization requirements and, therefore open to Saudi nationals only.

Whisper is committed to fair and inclusive employment practices, in line with local law.

About us:

We are Whisper, a leading global production company operating at the intersection of sport, entertainment and premium storytelling. Built with the agility of a start-up and the discipline of a high-growth enterprise, we have scaled from a £1m business into a £100m plus international media leader.

We have an established and growing footprint in the Kingdom of Saudi Arabia.

We work with and have delivered for some of the country's most prominent entities, including the Ministry of Sport, SURJ Sports Investment, SELA, NEOM, Expo and FIFA World Cup 2034 stakeholders.

Our presence on the ground, combined with local operational capability, ensures delivery aligned with Saudi regulations, expectations and pace.

Our work spans BAFTA winning sports coverage, unscripted entertainment and premium factual programming. From the intensity of Formula One to the human stories of the Paralympics, alongside prime time entertainment and documentary content, we deliver high impact productions across global platforms.

As we continue to scale, we are expanding our operational footprint and strengthening the infrastructure that underpins our delivery, ensuring our teams are supported by scalable, efficient and world class systems.

The Challenge:

Driving Operational Excellence & Seamless Execution

We are building a highly efficient production services engine. Our goal is to ensure absolute compliance, accuracy, and support across HR, Finance, and Procurement, ensuring our business functions without friction.

Your challenge as a Shared Services Senior Specialist is to act as the crucial anchor for our daily operations.

As a hands-on junior operator (2–5 years experience) with strong ownership, you will support the execution and day-to-day management of HR, Finance, Procurement, and operational processes.

We expect you to execute with precision, maintain strict compliance, and confidently support senior leadership across multiple functions.

You will be a champion for process, ensuring that interacting with our internal services feels easy, organised, and highly reliable.

Key Responsibilities:

HR & People Operations

• Manage end-to-end onboarding and offboarding processes, including contracts, offers, GOSI, and employee files.
• Support payroll preparation, leave tracking, and benefits administration.
• Maintain meticulously compliant employee records aligned with Saudi labor law, and seamlessly
• coordinate with PROs on visa, iqama, and government-related processes.

Finance & Administration Financial Accuracy:

• Take ownership of preparing and tracking invoices, payments, and expense reports.
• Support monthly payroll inputs and perform basic reconciliations.
• Maintain accurate vendor records, assist with budgeting and cost tracking, and coordinate smoothly with outsourced accountants and internal finance teams.

Procurement & Vendor Management Strategic Sourcing:

• Assist in RFQs, vendor comparisons, and comprehensive procurement documentation.
• Manage vendor onboarding meticulously (ensuring CR, VAT, certificates, and compliance docs are in order). Track purchase orders, contracts, and payment timelines, maintaining a robust vendor database to ensure complete documentation.

Operations & Governance Process & Compliance:

• Support the documentation of policies, SOPs, and internal processes.
• Ensure filing, documentation, and audit readiness across all functions.
• Assist in accurate submissions to government platforms (Etimad, client portals, tenders), coordinate internal approvals, and maintain meticulous operational trackers.

The Ideal Candidate:

Educational Foundation: You are a graduate with a bachelor's degree in business administration, Finance, HR, or a similarly relevant field.

Proven Experience: You have 2–5 years of hands-on experience in HR, Finance, Operations, or a similar environment. Experience supporting multiple functions simultaneously is highly preferred.

Compliance Expertise: You have a strong, practical understanding of Saudi compliance basics (GOSI, ZATCA, and ideally MISA).

Highly Organized & Execution-Focused: You are incredibly detail-oriented and thrive on getting things done. You are proactive, reliable, and entirely comfortable operating with minimal supervision across multiple priorities and stakeholders.

Accessible Communicator: You possess strong documentation and communication skills.

You are fluent in English (required), and proficiency in Arabic is highly preferred.

Working Arrangements:

Location: Riyadh, Saudi Arabia

Work Pattern: Predominantly office-based with standard business hours

Annual Leave: Standard Saudi Labor Law allowance + Public Holidays

Benefits: Medical Insurance, GOSI, etc.

Compensation: Competitive, commensurate with experience.

Start:

ASAP on a permanent contract

Salary:

Based on experience

Application Closing:

Sunday 3rd May

Candidate Approach + Application

Submit a CV and a brief cover note outlining your experience across HR, Finance, or Procurement, highlighting any multi-functional roles you have held and your familiarity with Saudi operational compliance.

JOIN US. OWN THE MOMENT. MAKE IT HAPPEN