Site Accountant

Job Title: Site Accountant

Location: Riyadh, Saudi Arabia

Company: Horizons Contracting Company (HCC)

Role Overview:

We are seeking a detail-oriented and organized Site Accountant to manage financial operations and accounting activities at construction project sites. The role is responsible for petty cash management, accounts payable processing, invoice verification, inventory management, financial reporting, and ensuring compliance with company financial policies and procedures. This position plays a critical role in supporting project financial control, maintaining accurate financial records, and facilitating smooth financial operations at the site level to support project execution and delivery.

Key Responsibilities:

Petty Cash Management

• Disburse and monitor project petty cash according to approved processes and company policies.
• Follow up on the reimbursement and replenishment of petty cash as per approved policy.
• Maintain accurate petty cash records, receipts, and supporting documentation.
• Prepare daily, weekly, and monthly reports on petty cash allocation and spending.
• Ensure compliance with petty cash limits, approval workflows, and authorization requirements.

Accounts Payable & Invoice Processing

• Assist the project's AP Senior Accountant to audit invoices from suppliers and subcontractors.
• Verify invoice accuracy, pricing, quantities, and compliance with purchase orders and contracts.
• Upload verified invoices to the ERP system (Oracle) as per applicable processes and timelines.
• Assist in monitoring suppliers and subcontractors invoices up to their payment.
• Track invoice status, payment schedules, and outstanding payables.
• Coordinate with procurement, site teams, and suppliers to resolve invoice discrepancies and payment issues.

Materials & Inventory Management

• Follow up on materials supplied to the project and supervise materials inventory at site.
• Maintain accurate inventory records for materials, equipment, and consumables.
• Prepare and review annual inventory statements at the end of each year.
• Prepare quarterly and yearly stocktaking/inventory checks and report findings to the finance manager.
• Coordinate with warehouse teams, site engineers, and procurement for inventory control.
• Identify and report inventory discrepancies, shortages, and obsolete materials.

Financial Control & Reporting

• Manage all financial control matters related to the project.
• Prepare daily, weekly, and monthly reports on project spending and budget utilization.
• Monitor project expenditures and track costs against approved budgets.
• Support cost control initiatives and provide financial insights to site management.
• Maintain organized financial records, supporting documents, and audit trails.

Supplier & Subcontractor Management

• Coordinate with suppliers and subcontractors regarding invoices, payments, and financial documentation.
• Maintain strong relationships with suppliers and subcontractors to facilitate smooth payment processes.
• Address supplier and subcontractor queries regarding payment status and documentation requirements.
• Support procurement and site teams with supplier and subcontractor financial coordination.

ERP System Management

• Utilize Oracle ERP system for financial transactions, invoice processing, and reporting.
• Ensure accurate and timely data entry into Oracle ERP system.
• Generate financial reports and extract data from Oracle ERP for analysis and reporting purposes.
• Support system updates, improvements, and integration with other project systems.

Compliance & Documentation

• Ensure all financial activities comply with company policies, procedures, and internal controls.
• Maintain complete and organized financial documentation for internal and external audits.
• Support audit activities by providing accurate financial records and documentation.
• Adhere to financial approval workflows and authorization limits.

Qualifications:

• Bachelor's degree or Diploma in Accounting, Finance, Business Administration, or related field.
• Fluency in English (written and spoken) is mandatory.
• Proficiency in Arabic is preferred.
• Minimum 2–4 years of accounting experience, preferably in construction, contracting, or project-based environments.
• Oracle ERP knowledge is a plus and highly preferred.
• Strong knowledge of accounting principles, accounts payable processes, and inventory management.
• Experience with petty cash management and financial reporting.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Key Competencies:

• Good verbal and written communication skills.
• Good administration and organizational skills.
• Excellent management skills and abilities.
• Good interpersonal skills.
• Excellent suppliers and subcontractors management.
• Strong attention to detail and accuracy.
• Ability to work independently and manage multiple priorities.
• Problem-solving and analytical capabilities.
• Team collaboration and coordination skills.
• Professionalism, integrity, and reliability.