Job Summary:
Responsible for supporting site financial and accounting activities by recording and reviewing site transactions, maintaining accurate supporting documentation, monitoring site expenses and cash transactions, and preparing periodic financial reports and reconciliations in coordination with the Accounting Department, ensuring accuracy and compliance with established financial policies, procedures, and internal controls.
Job Responsibilities and Duties:
- Recording and maintaining site-related financial transactions and preparing the required accounting entries and supporting documentation to ensure accurate and complete financial records.
- Monitoring site cash transactions, petty cash, advances, and approved site expenses, and performing periodic reconciliations in accordance with established financial policies and procedures.
- Reviewing invoices, payment requests, subcontractor and supplier supporting documents, and other site financial documentation for completeness and accuracy before submitting them to the concerned Finance function for processing and approval.
- Preparing weekly and periodic site financial reports, expense summaries, reconciliations, and other required financial information and submitting them to the Accounting Department within established timelines.
- Monitoring actual site expenditures against approved budgets and reporting significant variances, discrepancies, or unusual transactions to the Accounting Supervisor for review and appropriate action.
- Preparing pre-billing reports and supporting the preparation and processing of site-related invoices and financial documentation as required to maintain accurate and timely billing records.
- Coordinating with the Accounting Department regarding site transactions, outstanding balances, advances, payments, supporting documents, and accounting-related inquiries to facilitate timely recording, reconciliation, and settlement.
- Maintaining organized and complete records of invoices, receipts, payment documents, purchase-related documentation, and other site accounting records to support financial controls, reconciliations, and audit requirements.
- Supporting the reconciliation of site-related materials and associated costs against available financial and operational records, coordinating with Store, Procurement, and Site teams to identify and report discrepancies where applicable.
- Ensuring that site accounting activities, transactions, and supporting documentation comply with approved financial policies, accounting procedures, internal controls,and applicable company requirements.
Requirements
- Bachelor's degree in Accounting, Finance, Commerce, or a related field.
- Experience: 1-3 years of relevant accounting experience, preferably within real estate development, construction, facility management, or site-based operations.
- Communication skills - Analytical skills
- Proficiency in MS Office
- Very Good in English
