The Site Admin is responsible for handling all administrative, logistical, documentation, accommodation, transportation, permits, and site support activities. The role requires a trustworthy, flexible, organized, and proactive person who can work effectively in construction sites and tough working environments.
- Arrange and coordinate accommodation for site employees, including searching for suitable apartments, negotiating rental terms, following up on maintenance, utilities, and accommodation needs.
- Coordinate transportation and vehicles for employees, workers, visitors, equipment, and site teams.
- Follow up with drivers and arrange daily transportation schedules between accommodation, site, office, suppliers, and other locations.
- Prepare and maintain accurate timesheets for employees, workers, and site teams.
- Follow up on attendance, absences, overtime, leaves, and working days, and coordinate with HR when required.
- Coordinate entry and exit permits for employees, workers, visitors, vehicles, and equipment.
- Deal with site security, client representatives, authorities, suppliers, subcontractors, workers, and drivers to ensure smooth daily operations.
- Handle difficult or complicated personalities professionally and calmly.
- Follow up on equipment movement, usage, allocation, and availability at the site.
- Maintain accurate records for tools, equipment, materials, company assets, and custody items.
- Handle company custody, petty cash, site expenses, documents, or assets when required.
- Ensure proper documentation of all received and returned items, payments, receipts, and expenses.
- Support warehouse and inventory activities when needed, including stock counting, material tracking, receiving, issuing, and documentation.
- Prepare, organize, and maintain site documents, forms, reports, permits, records, correspondence, and filing systems.
- Use Microsoft Office and computer systems to prepare reports, trackers, timesheets, and documentation.
- Coordinate with HR, Admin, Finance, Procurement, Warehouse, and Project teams regarding site needs and employee requirements.
- Support the Project Manager and Site Manager with daily administrative tasks and urgent site requirements.
- Ensure all site administrative activities are accurate, organized, documented, and compliant with company procedures.
Job Requirements
- Bachelor's degree or suitable educational qualification.
- Previous experience as a Site Admin, Admin Officer, Project Admin, Camp Admin, Storekeeper/Admin, or similar role.
- Experience in construction sites, industrial projects, EPC projects, or tough working environments is highly preferred.
- Experience in accommodation coordination, transportation, permits, timesheets, documentation, and site administration.
- Experience in warehouses, stock control, inventory, or stocktaking is a plus.
- Good computer skills and ability to use Microsoft Office, especially Excel, Word, and Outlook.
- Driving license and ability to drive is a plus.
- Ability to work on a rotation schedule: 26 working days / 7 days off.
Required Skills & Competencies
- Strong negotiation skills.
- Excellent coordination and follow-up skills.
- Honest, trustworthy, and responsible, especially when handling custody, petty cash, or company assets.
- Flexible personality and ability to adapt to changing site needs.
- Ability to learn quickly.
- Ability to deal with workers, drivers, authorities, suppliers, subcontractors, and difficult personalities.
- Strong documentation and reporting skills.
- Good communication and problem-solving skills.
- Ability to work under pressure.
- Ability to work in construction sites and tough environments.
- High level of commitment, accuracy, and confidentiality.
