Site Secretary

Site Secretary

We are looking for an experienced Site Secretary to provide efficient administrative and secretarial support at our construction site. The ideal candidate should have minimum 5 years of UAE construction industry experience and be familiar with site documentation, coordination, correspondence, and day-to-day administrative activities.

Key Responsibilities

- Provide comprehensive secretarial and administrative support to the Site Manager/Project Manager and site team.

- Prepare, maintain, and organize site-related documents, records, reports, and correspondence.

- Manage incoming and outgoing emails, letters, memos, and official communications.

- Prepare and maintain daily, weekly, and monthly reports as required.

- Maintain proper filing systems for project documents, drawings, correspondence, and other records.

- Coordinate with Head Office, consultants, subcontractors, suppliers, and site personnel.

- Prepare meeting schedules, agendas, minutes of meetings, and follow-up action points.

- Maintain attendance records, staff lists, leave records, and other site administrative records.

- Assist with document submission, tracking, and follow-up with consultants and project teams.

- Handle telephone calls, correspondence, and routine site inquiries professionally.

- Support the site team with printing, scanning, photocopying, document distribution, and other administrative requirements.

- Maintain confidentiality of company and project-related information.

- Perform other administrative duties assigned by the Site/Project Manager.

Requirements

- Minimum 5 years of UAE construction industry experience is mandatory.

- Previous experience working as a Site Secretary / Project Secretary / Construction Secretary is preferred.

- Good knowledge of construction-site documentation and administrative procedures.

- Proficiency in MS Office, particularly Word, Excel, Outlook, and document management systems.

- Good English communication and writing skills.

- Strong organizational and coordination skills.

- Ability to manage multiple tasks and work under pressure.

- Must be familiar with the fast-paced working environment of construction projects.

- Immediate joiners will be given preference.