Specialist, Tender Board Operations

JOB PURPOSE:
Support and provide input in the Tenders Board proceedings, support the endorsement of procurement and
procurement commitments to be approved as per delegated authority. Provide support on procurement policy
and procedural issues of Group Procurement Operations and Group Companies Procurement teams. Ensure
information across the Group Procurement Operations and Group Companies Procurement teams are shared
on unification of procurement procedures and practices.

KEY ACCOUNTABILITIES:

Job Specific:
u2022 Assist in reviewing procurement activities to identify risks, inefficiencies, and compliance concerns
across ADNOC Group procurement functions.
u2022 Support the implementation of corrective and mitigation measures under management guidance.
u2022 Collaborate with Group Procurement Operations and Group Companiesu2019 Procurement teams to ensure
contracts and procurement activities align with ADNOC Procurement Guidelines.
u2022 Contribute to the execution of technical and procurement strategies to achieve optimal procurement
outcomes.
u2022 Provide operational support in tendering processes, including bidder list preparation, supplier selection,
and contract award procedures.
u2022 Help monitor supplier and contractor performance to ensure compliance with contractual obligations
and procurement standards.
u2022 Monitor tendering activities to ensure ethical and impartial execution, safeguarding ADNOC Groupu2019s
procurement integrity and reputation.
u2022 Assist in identifying and recommending process improvements to enhance efficiency, responsiveness,
and productivity across procurement teams.
u2022 Provide logistical and procedural support for Tender Board meetings, ensuring adherence to ADNOC
Procurement Guidelines and risk mitigation practices.
u2022 Facilitate the sharing and alignment of procurement procedures and practices across teams, particularly
in relation to Tender Board activities.

u2022 Coordinate with Heads and Senior Tender Operations to facilitate ADNOC Tender Board meetings,
including verifying member availability and ensuring functionality of all meeting tools and systems.
u2022 Prepare high-level reports and assist in the development of management presentations and
documentation to support decision-making.
u2022 Represent the Directorate at special events, contributing to communication and collaboration initiatives
across ADNOC Group.
u2022 Review procurement submissions and draft recommendations to support the Tender Board Committee
and higher authority committees in their decision and approval processes.
u2022 Assist Group Companiesu2019 CEOs in analyzing and reviewing procurement submissions, ensuring
alignment with ADNOC Procurement Guidelines and Delegation of Authority (DOA). Support CEOs in
their role as ADNOC representatives on Group Companiesu2019 Major Tender Boards.
u2022 Review and analyze Board Management System (BMS) tickets submitted by users, and coordinate with
the Digital team to approve and implement required actions.

Generic:
Supervision

u2022 Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
u2022 Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and
deliver the respective business objectives.

Budgets

u2022 Provide input for preparation of the Function / Division / Department / Section budgets, assist in the
implementation of the approved Budget, and work plans to deliver business objectives.
u2022 Investigate and highlight any significant variances to support effective performance and cost control.
Policies, Systems, Processes & Procedures
u2022 Implement approved Function/ Division/ Department/ Section policies, processes, systems, standards and
procedures in order to support execution of the work programs in line with Company and International standards.
Performance Management
u2022 Contribute to the achievement of the approved Performance Objectives for the Function/ Division /
Department/ Section in line with the Company Performance framework.

Innovation and Continuous Improvement

u2022 Design and implement new tools and techniques to improve the quality and efficiency of operational processes.
u2022 Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with
best industry standards in order to define intelligent solutions for issues confronting the function.

Health, Safety, Environment (HSE) and Sustainability

u2022 Comply with relevant HSE policies, procedures, controls, applicable legislation, and sustainability guidelines in
line with international standards, best practices and ADNOC Code of Practices.
Reports
u2022 Provide inputs to prepare MIS and progress reports for Company Management.

COMMUNICATION & WORKING RELATIONSHIP:

u2022 Tender Board Operations Manager, Head and team members
u2022 Managers and team members within Group Procurement Operations
u2022 Managers and team members within Group Procurement Excellence & ICV
u2022 Managers and team members within Group Companies Procurement Function
u2022 Senior Management of other Functions like HC, Finance, Legal, IT, Internal Audit team.
u2022 Managers and team members from Group Companies
u2022 Tender Board Members
u2022 People, Technology & Corporate Support (PT&CS) Directorate members

u2022 Management and stakeholders from local and international vendors, contractors, and third-party service
u2022 providers and auditors

u2022 Government organizations and entities
u2022 International Oil & Gas companiesu2019 representatives
u2022 Shareholders, for alignment on the tender board meetings

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:

Minimum Qualification

u2022 Bachelor of Business Administration or equivalent.
Minimum Experience & Knowledge & Skills
u2022 10 years of professional experience in Procurement / Contracts and Tendering functions, preferably
handling procurement activities in an Oil & Gas related organization.
u2022 Techno-commercial knowledge in the Oil & Gas Industry.
u2022 General knowledge in Procurement Laws.
u2022 Good leadership capabilities
u2022 Strong communication, negotiation, networking, planning & organizational, and analytical skills.
u2022 Good reasoning ability to solve a wide range of business problems.
u2022 Good knowledge of English and Arabic.

Professional Certifications
u2022 Procurement Certification from reputed professional bodies (e.g. CIPS)