Responsibilities
- Manage all pre-contract commercial matters, including proposal preparation and approvals in accordance with company policies and procedures
- Enforce use of Penspen Proposal Management Procedure
- Ensure that all relevant data and information compiled during the tender development phase is considered and made available to all tender team members and approving management
- Maintain accurate records and files of all the proposal data
- Liaise with all tender team members to ensure accuracy and compliance with client requirements and the commercial strategy as defined by the Region Sales & Marketing Director and Manager of Proposals
- Ensure the smooth running of the proposal within the correct time and financial parameters
- Effectively liaise with Technical Bid Manager, Estimation Team and Engineering Director for ensuring technically superior and commercially competitive proposal preparation
- Alert Manager of Proposals to potential problems in proposal development / production
- Assist in negotiation and clarifications
- Ensure that all applicable advice is received from support functions including but not limited to finance, tax, insurance, legal, compliance and treasury
- Supervise commercial handover of Wins to operations during project set-up, ensuring coordination/ administration procedures are in place
- Ensure all commercial processes are processed through CRM
- Carry out work assignments to the highest quality level
- Understand and comply with quality, safety, and company policies of Penspen
- Follow Penspen compliance policies
Financial Dimensions
Prepares commercially sound proposals.
Key Performance Indicators
- Ability to generate technically superior Proposals by understanding Client expectations
- Ability to propose winning strategies, provide inputs to pricing strategies
- Ability to liaise effectively with internal and external stake-holders
Internal
Key Relationships:
Region Sales & Marketing Manager, Region Sales & Marketing Director, Proposal Team members, Executive Management, Bid Managers, Head of Departments, EPM Director, Legal Advisor, HR Manager, Finance Director/Controller, Penspen personnel across various offices, Parent Company personnel.
External
Operating Companies, EPC Contractors, Competitors and Subcontractors.
Knowledge / Experience (Skills)
- Strong experience in managing Concept, Studies and FEED Proposals. Experience in Detailed Engineering and PMC Proposals will be an added advantage.
- Technical bid writing experience, particularly for concept and feasibility studies.
- Fluency in spoken and written English is mandatory. Fluency in French will be an added advantage.
- Strong technical/engineering background gained through participation in the preparation of number of concept and feasibility studies and FEED projects for the oil and gas industry for clients in the Middle East, Africa or Europe is mandatory
- Fully acquainted with Microsoft Office Suite; experience in CRM will be an extra advantage.
- Self-motivated with the ability to work independently and as part of a team.
- Strong relationship and networking skills.
- Client focused and goal oriented.
- Strong judgment and analytical skills
- Resilient with the ability to handle difficult and challenging situations.
- Organised with strong interpersonal and time management skills.
- Tenacious, assertive and able to professionally challenge and influence decisions.
- Professional and confident approach to working relationships.
- Ability to work to tight deadlines.
- High attention to detail.
- Africa region experience will be an added advantage.
Qualifications
- Engineering Bachelor's or Master's Degree (Process or Mechanical/Piping preferred)
- More than 10 years Oil & Gas industry Middle East/Africa experience in Engineering Consultancy
Environment, Health & Safety
In addition to the role Responsibilities, every employee has overall responsibility for:
- Taking reasonable care for your own Health and Safety and the Health and Safety of others who may be affected by your actions.
- Working with the Company to ensure a high standard of Environmental Health and Safety management by following the site EHS procedures. Ensuring compliance with all relevant quality standards/procedures in your area. This includes reporting any deviations from these standards/procedures, completing corrective actions and making recommendations to prevent similar deviations in the future.
Penspen Competencies
- Makes Effective Decisions - Gathers evidence and applies judgement to analyse problems and evaluate options in a logical and systematic way, in order to cut through complexity and ambiguity to arrive at sound decisions that enable business growth in a timely manner.
- Collaborates and Partners - Promotes trust and respect in all relationships, actively listens and integrates others perspectives and offers constructive challenge, supports teamwork and collaborates across boundaries to achieve mutually beneficial outcomes.
- Achieves Superior Performance - Has a commercial and sustainable mind-set to deliver results on time, on budget and to a high quality, ensuring that all activities adhere to safety standards, add value and contribute to growth for the Penspen Group business.
- Delivers with Focus - Takes initiative to anticipate challenge and ensure performance is delivered with energy and perseverance, taking responsibility and accountability to respond flexibly and ensure quality outcomes.
- Exceeds Client Expectations - Expends effort to ensure maximum internal and external client satisfaction, through building excellent stakeholder relationships and striving to exceed client expectations through the delivery of quality products and services.
