Job Purpose:
To lead the analysis and processing of high-value tenders and establish strategic Call-off Agreements to support HBKU's procurement objectives and ensure value-driven sourcing outcomes
Key Result Areas:
- Adhere to procurement policies and procedures to ensure operational efficiency and compliance
- Oversee the planning and execution of tendering and award processes for assigned high-value requisitions, ensuring compliance with policy and alignment with sourcing strategies
- Serve as the procurement focal point for assigned HBKU entities, ensuring service continuity, proactive engagement, and alignment with their procurement needs
- Evaluate and supervise the operations of delegated procurement functions to ensure consistency and alignment with organizational standards
- Advise and facilitate procurement-related matters for functions outside the central procurement scope and external HBKU entities
- Review and validate procurement analysis provided by team members to support strategic sourcing decisions.
- Inspect and verify tendering processes from request receipt to award stage, ensuring adherence to HBKU procurement policies
- Verify the accuracy, completeness, and compliance of call-off agreements and related documentation during the tendering process
- Develop and maintain supplier relationships to facilitate optimal sourcing outcomes and protect HBKU's interests
- Propose refinements to procurement procedures based on operational insights and market trends, ensuring alignment with HBKU's evolving needs
- Mentor junior team members by providing guidance, feedback, and informal training to enhance their performance and understanding of procurement processes
- Research market developments of materials and services commonly required by HBKU to inform sourcing strategies
- Prepare and present reports on sourcing activities, highlighting progress, risks, and opportunities for improvement to management
- Minimize risk exposure and costs in contracts while meeting legal and finance requirements
Minimum Knowledge, Skills & Experience:
- Bachelor's degree in a relevant field. Master's preferred, and 6-8 years of relevant full-time work experience in Procurement; of which at least 2 years in a supervisory role.
- Professional Purchasing qualification from ISM (USA) or CIPS (UK) preferred
- Experience in the full tendering cycle, including pre-tender, tendering, and post-award phases, with the ability to independently prepare tender and contract documents
- Strong planning and organizational skills with keen attention to detail
- Excellent interpersonal, communication, and negotiation skills, with advanced conflict resolution and time management capabilities
- Excellent writing skills with the ability to draft and edit a variety of written technical reports and communications and articulate ideas clearly and concisely
- Proficiency in MS Office applications and Oracle ERP.
