Supplier Relationship Manager

Responsibilities:

1. Accounts Payable Operations

• Coordinate and manage day-to-day activities within the Accounts Payable function.
• Process supplier payments accurately and within agreed payment terms.
• Enter and post payments in the accounting system and ensure timely allocation and clearing against outstanding invoices.
• Verify payments prior to obtaining authorized signatures by reviewing payment vouchers, supporting documentation, and checks.
• Reconcile Accounts Payable balances with relevant records, including the subsidiary/vendor ledger and General Ledger.
• Maintain accurate and up-to-date supplier accounts and supporting documentation.

2. Supplier & Internal Stakeholder Management

• Liaise with suppliers regarding invoices, payments, account balances, and payment-related queries.
• Coordinate with the Supply Chain department and suppliers regarding advance payments and ensure their timely and appropriate adjustment in the financial statements.
• Work closely with internal stakeholders and external suppliers to resolve discrepancies and ensure timely processing of invoices and payments.

3. Month-End Closing & Reporting

• Manage and complete month-end closing activities for all Accounts Payable-related accounts.
• Prepare Accounts Payable registers, reconciliations, and related reports accurately and within established deadlines.
• Reconcile detailed Accounts Payable reports to General Ledger accounts and investigate and resolve any discrepancies.
• Support the preparation of financial information and reports as required by management.

4. Compliance, Controls & Audit

• Ensure compliance with company policies, financial controls, and applicable procedures throughout the Accounts Payable process.
• Maintain proper filing, documentation, and secure storage of Accounts Payable records to ensure audit readiness.
• Support internal and external audits by providing requested documentation, reconciling supporting reports to General Ledger accounts, and verifying supplier payments.
• Review Accounts Payable transactions to ensure appropriate approvals and supporting documentation are in place.

5.Process Improvement

• Identify and implement opportunities to improve Accounts Payable processes, controls, efficiency, and accuracy.
• Drive initiatives to reduce paper-based processes and increase the use of electronic and automated Accounts Payable processes.
• Work closely with senior management and relevant stakeholders to continuously improve and develop Accounts Payable processes and procedures.
• Contribute to the standardization and optimization of AP workflows and controls.