Key Responsibilities
Procurement & Purchasing
- Raise purchase orders based on approved requisitions.
- Source and procure food, beverage, packaging, and operational supplies from approved vendors.
- Compare quotations and negotiate pricing, payment terms, and delivery schedules.
- Ensure timely procurement while maintaining quality standards.
- Coordinate with finance for invoice verification and payment follow-ups.
Inventory Management
- Monitor inventory levels across central warehouse and stores.
- Maintain optimum stock levels to avoid shortages or overstocking.
- Track slow-moving, fast-moving, and non-moving inventory.
- Support monthly stock counts and inventory reconciliations.
- Monitor expiry dates and implement FIFO/FEFO practices.
Supply Planning & Distribution
- Coordinate daily and weekly supply requirements for all outlets.
- Plan replenishment based on sales forecasts and consumption trends.
- Ensure timely dispatch and delivery of materials to stores.
- Minimize stock-out situations affecting business operations.
Vendor Management
- Maintain relationships with approved suppliers.
- Monitor supplier performance regarding quality, pricing, and delivery.
- Resolve supplier-related issues promptly.
- Support onboarding of new vendors after approvals.
Data Analysis & Reporting
- Prepare procurement and inventory reports.
- Track purchase trends and cost-saving opportunities.
- Generate reports on stock variances, wastage, and supplier performance.
- Maintain accurate records in ERP systems.
Compliance
- Ensure procurement complies with company policies.
- Verify products meet food safety and quality standards.
- Ensure documentation complies with audit requirements.
- Support internal and external audits.
Coordination
- Liaise with Operations, Finance, Warehouse, and Store Managers.
- Coordinate with logistics partners for deliveries.
- Resolve urgent supply issues affecting restaurant operations.
