Temporary Infrastructure Planning & Scheduling Specialist

We are hiring a Temporary Infrastructure Planning & Scheduling Specialist for a major international sporting event in Saudi Arabia.

Position: Temporary Infrastructure Planning & Scheduling Specialist

Location: Jeddah, Saudi Arabia

Contract Duration: 1st September 2026 - 28th February 2027 (Only candidates currently based in Saudi Arabia will be considered.)

Key Responsibilities

Temporary Infrastructure Programme Development

• Develop and maintain the integrated Temporary Infrastructure master programme covering Power, Overlay, and Dressing & Signage activities.

• Establish planning structures, programme hierarchy, work breakdown structures, coding systems, milestones, activity logic, calendars, and reporting requirements.

• Coordinate with discipline leads to develop detailed programmes covering design, procurement, manufacturing, logistics, installation, testing, commissioning, operational readiness, event operations, dismantling, and reinstatement.

• Ensure all discipline programmes align with overall project milestones, venue delivery schedules, operational readiness requirements, test event timelines, and event delivery dates.

• Develop planning templates and scheduling standards to ensure consistent programme development and reporting.

• Define key milestones including design approvals, procurement milestones, contract awards, access dates, mobilisation, installation completion, testing and commissioning, readiness activities, handover, operational periods, and dismantling completion.

• Develop detailed look-ahead programmes for critical Temporary Infrastructure activities.

• Ensure adequate time allowances are included for approvals, inspections, permits, authority reviews, testing, rectification, contingency, and readiness activities.

Integrated Planning and Interface Management

• Integrate Power, Overlay, and Dressing & Signage schedules into a coordinated Temporary Infrastructure delivery programme.

• Identify and manage dependencies between disciplines, including access requirements, construction sequencing, equipment locations, temporary utility connections, branding installation, and venue operational constraints.

• Coordinate Temporary Infrastructure schedules with other project functional areas and stakeholders.

• Ensure temporary works installation sequences are aligned with permanent works, venue improvements, testing activities, rehearsals, and operational requirements.

• Identify programme conflicts between contractors, disciplines, functional areas, and venue stakeholders.

• Facilitate planning workshops and interface meetings to resolve scheduling issues and agree delivery sequences.

• Maintain interface and dependency registers covering critical Temporary Infrastructure activities.

Progress Monitoring and Schedule Control

• Establish and maintain the approved Temporary Infrastructure baseline programme.

• Collect, validate, consolidate, and analyse progress updates from discipline leads, cluster teams, venue teams, contractors, and suppliers.

• Monitor actual progress against approved baselines and planned milestones.

• Identify critical and near-critical activities, delays, constraints, and potential milestone impacts.

• Conduct critical path analysis and schedule variance reviews across all workstreams.

• Develop schedule forecasts based on progress, productivity, procurement status, and identified risks.

• Recommend mitigation, resequencing, acceleration, and recovery actions where required.

• Monitor recovery plans and evaluate their effectiveness.

• Prepare weekly and monthly look-ahead schedules and programme reports.

• Maintain accurate records of baseline schedules, updates, revisions, assumptions, constraints, approvals, and programme changes.

• Ensure consistent progress measurement methods across contractors, venues, and disciplines.

Reporting and Performance Management

• Develop programme dashboards and reports covering milestones, critical activities, procurement status, installation progress, readiness status, and schedule risks.

• Prepare weekly, monthly, and ad-hoc programme reports for senior management.

• Provide programme updates for management meetings, governance reviews, and readiness assessments.

• Develop visual reporting tools including milestone trackers, progress curves, critical path summaries, look-ahead schedules, and readiness dashboards.

• Establish planning and schedule performance indicators for the Temporary Infrastructure function.

• Maintain regular reporting on design, procurement, manufacturing, delivery, installation, testing, commissioning, and handover status.

• Highlight key issues, responsible parties, required actions, deadlines, and potential programme impacts.

• Prepare presentations and decision-support materials for stakeholder meetings.

Requirements

• Bachelor's degree in Engineering, Construction Management, Project Management, Planning, or a related field.

• Minimum 7 years of experience in project planning, scheduling, programme controls, construction planning, or event infrastructure delivery.

• Experience in major sporting events, international events, large-scale venues, temporary infrastructure, construction, or complex multidisciplinary programmes is preferred.

• Proven experience developing and controlling integrated master programmes involving multiple disciplines, contractors, suppliers, venues, and stakeholders.

• Strong experience with Primavera P6 and Microsoft Project.

• Professional certification in planning, scheduling, or project controls (PMP, PMI-SP, or equivalent) is preferred.

• Knowledge of FIDIC contracts or equivalent contract frameworks is an advantage.

• Strong understanding of temporary infrastructure delivery processes, including design, procurement, manufacturing, logistics, installation, testing, commissioning, operational readiness, and close-out.

• Ability to develop dashboards, progress reports, progress curves, look-ahead schedules, and executive-level presentations.

• Ability to interpret technical drawings, construction documents, procurement schedules, bills of quantities, and contractor programmes.

• Knowledge of contract management, programme obligations, extension of time assessments, delay analysis, and contractor performance monitoring.

• Ability to identify programme risks, analyse complex dependencies, and develop mitigation and recovery strategies.

• Excellent communication, coordination, negotiation, presentation, and organisational skills.

• Fluency in written and spoken English is required; Arabic proficiency is an advantage