Purpose:
The Tendering and Coordination Manager manages the preparation, compiling, and coordination of project bids within the Projects Management Office (PMO), ensuring all tendering processes are accurate, compliant, and aligned with procurement guidelines from project initiation through closeout.
Responsibilities:
- Tendering and RFP Management: Develop and manage RFPs and RFIs in alignment with procurement guidelines, translating project requirements into structured, competitive, and compliant proposals
- Proposal Development and Technical Writing: Prepare, compile, and edit comprehensive technical and commercial bid proposals, ensuring accuracy, clarity, compliance, and timely submission
- Contractor Assessment and Technical Evaluation: Conduct technical evaluations of contractor and vendor submissions, working closely with project and procurement teams to assess qualifications and support selection decisions
- Bid Documentation and Database Maintenance: Maintain standardized bid templates, pricing references, and technical documentation databases to support efficient and consistent procurement processes
- Cost Estimation and Budget Control: Develop cost estimates for project approvals and planning while monitoring budgets, evaluating pricing structures, and ensuring adherence to internal cost controls
- Project Initiation and Kickoff Coordination: Lead project kickoff activities by defining scope, aligning stakeholders, and establishing clear deliverables and execution plans
- Contract Administration and Review: Review contract drafts and manage contract administration processes while coordinating updates with legal and operational stakeholders
- Project Controls: Manage project schedules, contracts, and controls to ensure timely progress, supporting decisions through financial insight and operational awareness
- Cross-Functional Collaboration: Facilitate collaboration across engineering and project teams, ensuring effective communication and alignment throughout the project lifecycle
- Process Standardization and Reporting: Standardize procedures, documentation, and reporting practices to enhance consistency and efficiency across the PMO
- General Administrative Support: Perform other related duties as requested
Requirements:
Education and Experience:
- Bachelor's degree in civil engineering, architecture, or construction management is required
- Master's degree or PMP certification is an asset
- Minimum of 10 years of experience is required, including at least five years of recent hands-on experience in tendering, proposal management, and project coordination
Skills:
- Project Controls: Proven ability to prepare, evaluate, and manage budgets, pricing, and project cost controls, contracts and planning
- Tendering and Contractual: Solid experience with bid processes, contract language, and securing large contracts
- Software Proficiency: Advanced user of MS Office, AutoCAD, Revit, BIM, primavera and project management or document control software
- Budgeting and Cost Control: Prepare, evaluate, and manage project budgets, pricing structures, and cost controls
- Commercial Acumen: Leverage sales insight and financial awareness to support strategic project decisions
- Project Team Coordination: Oversee collaboration among cross-disciplinary teams throughout project lifecycles
This position is open until June 29, 2026
Placement is based on the candidate's experience and skills. Only candidates who make it to the shortlist will be contacted
The American University in Cairo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals with disabilities are encouraged to apply.
We thank all individuals who have expressed interest in working at The American University in Cairo.
