Tendering Manager

Main job duties and responsibilities:

1. Lead the end-to-end preparation of technical and financial proposals for FM tenders (hard services, soft services, housekeeping, security, landscaping, MEP, etc.).
2. Review RFPs, RFQs, and tender documents to identify scope, requirements, and evaluation criteria.
3. Develop tender execution plans including timelines, responsibilities, and submission methods.
4. Ensure compliance with all client instructions, formats, and submission procedures.
5. Prepare technical narratives, methodology, mobilization plans, staffing plans, and service delivery models for FM projects.
6. Review site surveys and translate findings into tender requirements and cost implications.
7. Collaborate with operations, procurement, HR, and QHSE to gather technical inputs, manpower costs, equipment lists, and subcontractor pricing.
8. Lead internal tender review meetings and ensure alignment across departments.
9. Manage and track clarifications with clients regarding scope and tender requirements.
10. Ensure all technical proposals adhere to FM industry standards and company guidelines.
11. Conduct risk assessments for each tender and highlight potential gaps.
12. Review and proofread all tender documents for accuracy, consistency, and completeness.
13. Supervise and tender engineers during data collection and document preparation.
14. Provide training and coaching on proposal writing, pricing logic, and tender procedures.
15. Maintain a tender log with submission dates, win/loss analysis, and key insights.
16. Present tender outcomes and lessons learned to senior management.
17. Perform any additional tasks that might be necessary for easier workflow, within the main frame of the job's specialty.

Job requirements:

Educational background and previous experience:

1. Bachelor's degree in mechanical engineering, Electrical Engineering, Industrial Engineering, or related field.
2. Min. 10 years of experience in tendering within a Facility Management, FM services, MEP operations, or construction services company.

Knowledge and Functional Skills:

1. Excellent understanding of FM services (MEP, housekeeping, landscaping, security, waste management, etc.).
2. Strong cost estimation and pricing skills.
3. Proficiency in Excel, tender costing models, and proposal writing.
4. Strong analytical, communication, and coordination skills.
5. Ability to work under pressure and meet strict deadlines.
6. Strong leadership and team management abilities.
7. Attention to detail and high-quality documentation skills.