Founded in 2009, and acquired by NOMAC in 2018, NOMAC Maintenance Energy Services (NMES) is the leading regional non-OEM service provider.
NMES supports its end-users by providing OEM level quality services and exceptional value creation through highly skilled and trained personnel, with capabilities to cover the maintenance and servicing of a wide range of turbines and generators, irrespective of the OEM, and supporting our customers in the following key areas:
- Gas Turbine, Steam Turbine and Generator inspections/overhauls, parts supply and engineering services
- GT / ST and Generator corrective maintenance and repairs on a standby basis
- Generator robotic inspections, rotor and stator rewinds
- Auxiliaries Inspections/overhauls and parts supply
- Turnkey GT/GTG/ST/STG/ Long-Term Service Agreements (LTSAs), Long-Term Maintenance Agreements (LTMAs), Long-Term Manpower Supply (LTMSAs) and Long-Term Part-Supply Agreements (LTPSAs)
- On-Site Intervention Services (OSIS) Spark Erosion; in-situ valve repairs; on-site machining (CNC and Rotor Lathe); low speed balancing; Trevi-Testing
- On site Surface Preparation ice blasting, coating and curing of Compressor parts (blades/vanes) with Aluminum Chromate coatings
- In-house Re-Engineering and Design team.
Objective
To manage the financial operations and accounting functions of the company's in-house business travel agency by ensuring timely processing, reconciliation, and reporting of travel-related transactions, with specific responsibility for BSP settlement, AMEX card monitoring, and adherence to internal controls and policies.
Financial Transaction Management
- Process and record travel-related transactions including flights, hotels, ground transport, and associated services.
- Ensure timely and accurate payments to IATA via the BSP (Billing and Settlement Plan), in line with reporting and remittance cycles.
- Monitor and reconcile AMEX corporate travel card usage; ensure timely settlements and proper allocation to cost centres.
- Track prepayments and ensure proper matching with supplier invoices or travel delivery confirmations.
Reconciliation & Audit Support
- Reconcile BSP statements with internal booking records; investigate discrepancies with the travel desk or GDS reporting.
- Perform monthly reconciliations of AMEX card transactions, employee travel advances, and travel suppliers.
- Maintain organized documentation to support internal and external audits specific to travel expenditure.
Vendor and Supplier Coordination
- Coordinate with travel vendors (airlines, hotels, GDS providers) for accurate billing and account reconciliation.
- Maintain oversight of BSP agent reporting, ensure compliance with deadlines, and flag anomalies or delays in settlement.
- Engage with AMEX account managers for statement clarifications and monthly payment coordination.
Reporting and Analysis
- Generate regular reports on travel expenses by department, project, or region.
- Analyze AMEX card utilization patterns and recommend process or policy improvements.
- Highlight budget overruns, policy non-compliance, or vendor issues in a timely manner.
Compliance and Policy Alignment
- Ensure compliance with internal travel policy, financial authority limits, and IATA/BSP regulations.
- Flag and document policy deviations for resolution by Travel Operations or Finance leadership.
- Maintain up-to-date SOPs for travel-related accounting processes, including BSP and AMEX workflows.
Systems and Process Improvement
- Support implementation of tools for automating reconciliation and payment workflows (e.g., AMEX feeds, ERP integration).
- Identify opportunities for process optimization, especially related to BSP reporting and AMEX expense tracking.
- Ensure clean mapping between booking systems (e.g., GDS) and financial systems for accurate posting.
QUALIFICATIONS, EXPERIENCE, & SKILLS
- Degree or diploma in Accounting, Finance, or related discipline
- At least 3 years of relevant experience in travel accounting or corporate accounts
- Experience with BSP payment cycles and reconciliation is essential
- Familiarity with AMEX (or similar) corporate card programs and usage monitoring
- Proficiency with accounting systems (e.g., SAP, Oracle) and Microsoft Excel
- Understanding of GDS data and travel expense management systems is an advantage
