We are seeking a highly organized, proactive, and detail-oriented Travel Planner to manage all travel arrangements for a private Emirati family. The successful candidate will be responsible for planning seamless domestic and international travel experiences, ensuring comfort, efficiency, and confidentiality at all times.
Requirements
- Plan, coordinate, and manage all domestic and international travel arrangements for family members
- Book flights, private aviation (when required), hotels, serviced apartments, and ground transportation
- Prepare detailed travel itineraries, including schedules, reservations, and important travel information
- Coordinate visa applications, travel insurance, and all required travel documentation
- Ensure passports, visas, and other travel documents remain valid and up to date
- Arrange airport VIP services, meet-and-greet assistance, and chauffeur services
- Research and recommend destinations, hotels, restaurants, activities, and entertainment based on the family's preferences
- Handle last-minute travel changes, cancellations, and emergency travel requests efficiently
- Coordinate with personal assistants, drivers, security personnel, and household staff to ensure smooth travel logistics
- Monitor travel budgets and maintain accurate records of bookings and travel-related expenses
- Negotiate preferential rates and establish relationships with airlines, hotels, luxury travel agencies, and service providers
- Be available outside regular working hours to accommodate urgent travel requirements
- Qualifications
- Bachelor's degree in Hospitality, Tourism, Business Administration, or a related field is preferred
- Minimum of 3-5 years of experience in luxury travel planning, executive travel coordination, or as a Travel Consultant
- Previous experience working for VIP clients, UHNW individuals, royal families, or private family offices is highly preferred
- Strong knowledge of international travel regulations, visa procedures, and travel documentation
- Proficiency in travel booking systems and Microsoft Office applications
- Excellent organizational and multitasking skills
- Strong problem-solving abilities and the ability to work under pressure
- Excellent communication skills in English. Arabic is an advantage
- High level of discretion, professionalism, and confidentiality
- Preferred Skills
- Experience arranging luxury holidays and bespoke travel experiences
- Knowledge of private aviation and yacht charter bookings
- Strong negotiation and vendor management skills
- Flexibility to travel when required
- Ability to manage multiple family members travel schedules simultaneously
- Personal Attributes
- Highly organized and detail-oriented
- Proactive and resourceful
- Calm under pressure
- Customer-service oriented
- Trustworthy and discreet
- Flexible with working hours and travel requirements
