A private family is seeking a dedicated Travel Planner to manage all aspects of personal and family travel. This role requires discretion, flexibility, and the ability to anticipate needs while coordinating complex, high-standard travel arrangements across multiple destinations.
Key Responsibilities:
- Plan, book, and manage all family travel, including flights, private jet charters, accommodations, and ground transportation
- Coordinate itineraries for multiple family members, including children, extended family, and guests, sometimes traveling separately
- Liaise with private aviation companies, luxury hotels, villa rental agencies, and concierge services
- Handle visa applications, passport renewals, and travel documentation for all family members
- Arrange travel insurance and ensure compliance with international travel requirements
- Manage last-minute changes, cancellations, and emergencies with speed and discretion
- Research and recommend destinations, experiences, and accommodations tailored to family preferences
- Coordinate with household staff, security, and personal assistants to align travel plans with the family's schedule
- Maintain strict confidentiality regarding the family's travel plans and personal information
- Manage travel budgets and maintain detailed expense records
- Be available for occasional travel with the family, if required
Requirements
- Proven experience as a travel planner, personal assistant, or in a similar role supporting UHNW/private families
- Strong network of contacts in luxury travel, private aviation, and hospitality
- Exceptional discretion and ability to maintain confidentiality
- Excellent organizational skills with the ability to manage multiple, often changing, priorities
- Strong communication skills and a calm, professional manner under pressure
- Availability outside standard business hours, including evenings/weekends, as travel needs arise
- Valid driver's license (if local coordination is required)
- Fluency in English required; additional languages (Arabic, French, etc.) are a strong plus
Preferred:
- Background in luxury travel agencies, private aviation, or hospitality management
- Existing relationships with luxury hotel groups, private jet operators, and concierge networks
- Experience working within a family office or private household setting
