UAE National - PA & Office Executive

As part of our commitment to Emiratisation, this role is prioritised for Emirati talent - supporting the development of future leaders in the insurance industry.

Working at Lockton

At Lockton, we're passionate about helping our people achieve their ultimate potential. Our people are curious, action-oriented, and always striving to make ourselves and those around us better. We're active listeners working to ensure understanding and problem solvers developing innovative solutions. If you can see yourself delivering excellent service to clients, giving back to our communities and being a part of our caring culture, you belong here.

Purpose of the role

Lockton are actively hiring a proactive and professional Personal Assistant and Office Executive to support the General Manager and day to day running of the Lockton Abu Dhabi office. This role plays a key part in supporting three core areas of the business: front‑of‑house services, office and facilities coordination, and administrative and diary support for the General Manager. This is a great role for someone organised, people‑oriented, and eager to learn.

Your Responsibilities

Administration & Personal Assistant

• Provide calendar coordination, meeting support, and travel bookings for the General Manager.
• Arrange meeting logistics: rooms, video calls, agendas, and materials.
• Assist with booking flights, hotels, transportation, and itineraries.
• Maintain accurate records of documentation in strict confidence.
• Process expenses and invoices as required.
• Liaise professionally with internal teams, clients, and external partners.
• Maintain confidentiality and handle sensitive information with discretion.
• Filter and prioritize incoming issues, correspondence, and requests, determining the appropriate course of action.
• Prepare executive briefing notes, business updates, and presentations for external meetings and strategic engagements.

Front-of-House & Reception

• Support in front-of-house and reception responsibilities.
• Support associates in social and professional occasions.
• Support the business in organising flight accommodation, and hotel accommodations and lunch arrangements.
• Manage and keep record of office keys, access cards and parking spaces for all stakeholders (associates, clients and partners).

Facilities & Office Operations

• Support the Facilities Manager in logging and coordinating facilities requests (repairs, maintenance etc).
• Support on health and safety basics for the Abu Dhabi office: evacuation drills, first aid kits and fire extinguishers are maintained, and the relevant stakeholders are informed.
• Maintain asset records, including access cards, stationery and office supplies.
• Report facilities concern to the facilities manager in a timely manner, ensuring accurate details are given and actions are followed up on.
• Organize and accompany contractor visits.

Required Qualifications

• 1 to 2 years experience in a varied administrative support role.
• Experience working within a busy corporate environment and managing multiple deadlines.
• Experience handling confidential information with discretion.
• Exceptional organisation, attention to detail and follow-through skills.
• Strong verbal and written communication skills with a warm and professional demeanour.

About Lockton

Lockton is the largest privately held independent insurance brokerage in the world. Since 1966, our independence has allowed us to serve our clients, take care of our people and give back to our communities. As such, our 13,100+ Associates doing business in over 135+ offices worldwide are empowered to do what's right every day.

At Lockton, we believe in the power of all people. You belong at Lockton.

Equal Opportunity Employer

Lockton is proud to provide everyone an equal opportunity to grow and advance. We are committed to an inclusive and diverse culture and environment where our people, clients and communities are treated with respect and dignity.

At Lockton, supporting diversity, equity and inclusion is ingrained in our values, and we believe that we are at our best when we fully embrace everyone. We strive to cultivate a caring culture that learns from, celebrates, and thrives because of our breadth of differences. As such, we recognize that recruiting, developing, and retaining people with diverse backgrounds and experiences is vital and enabling our people to thrive personally and professionally is critical to our long-term success.

How We Will Support You

At Lockton, we empower you to be true to yourself in all that you do. Your success is our success, and we provide opportunities to help you grow and create a rewarding career path, however you envision it.

• Competitive Salary and Benefits Package
• Professional experience in a truly global company that is reshaping the industry
• Excellent growth opportunities
• Benefit from a collaborative approach with in-country specialists to assist you in driving growth
• Support, coaching and development to help you to be the best you can be
• Hybrid working model, offering you flexibility and a great working environment