Uniform Administrator

We are seeking a Uniform Administrator to manage the hotel's uniform and ensure that all employees receive clean, well-maintained uniforms according to hotel standards. The role involves maintaining uniform inventory, issuing and collecting uniforms, coordinating laundry and alterations, and keeping accurate employee and stock records.

Key Responsibilities

• Issue uniforms to new employees and existing colleagues according to department and position.
• Maintain accurate records of uniform issuance, returns, exchanges and replacements.
• Organize uniforms by department, employee name, position and size.
• Collect used uniforms and coordinate with the laundry team for cleaning.
• Inspect returned uniforms for stains, damage, missing buttons and other defects.
• Arrange repairs and alterations through the appropriate department or supplier.
• Maintain adequate stock of uniforms in all required sizes.
• Conduct regular physical inventory and reconcile stock records.
• Monitor uniform condition and recommend replacement when necessary.
• Coordinate with Human Resources regarding new joiners, transfers, promotions and employee separations.
• Coordinate with Laundry, Housekeeping, Purchasing and departmental supervisors regarding uniform requirements.
• Prepare uniform requisitions and follow up on replacement or new uniform orders.
• Maintain records of uniforms issued to each employee for accountability.
• Ensure all uniforms are clean, pressed, properly labeled and ready for use.
• Keep the uniform room clean, organized, secure and hygienic at all times.
• Prepare daily, weekly and monthly uniform inventory reports.
• Assist during hotel events, opening operations and special occasions with additional uniform requirements.
• Ensure compliance with hotel grooming, uniform and hygiene standards.
• Handle employee uniform requests professionally and provide prompt assistance.
• Perform any other duties assigned by the Executive Housekeeper or Housekeeping Manager.

Requirements

• Previous experience in a hotel uniform room, housekeeping, laundry or linen operation is preferred.
• Experience in a hotel or hospitality environment is an advantage.
• Good knowledge of uniform and inventory control procedures.
• Strong organizational and administrative skills.
• Basic computer knowledge, particularly Microsoft Excel and Word.
• Good communication and interpersonal skills.
• Attention to detail and ability to maintain accurate records.
• Ability to work independently and as part of a multicultural hotel team.
• Professional appearance and a service-oriented attitude.