University Office Coordinator

We are looking for an organized and detail-oriented Office Coordinator to provide administrative and clerical support within a academic environment.

Key Responsibilities

• Manage day-to-day office administration and departmental coordination.
• Handle correspondence, documentation, data entry, and administrative transactions.
• Coordinate meetings, workshops, agendas, minutes, and action-item follow-ups.
• Prepare administrative, statistical, and periodic reports.
• Maintain accurate electronic and physical records, files, and databases.
• Coordinate with internal departments and stakeholders to ensure timely completion of requests.
• Prepare letters, reports, presentations, spreadsheets, and other official documents.
• Provide general clerical, logistical, and administrative support to ensure smooth departmental operations.

Requirements

• Bachelor's degree in Business Administration, Management, Office Administration, Communications, or a related field.
• 3+ years of relevant experience in office administration, departmental coordination, or administrative support.
• Experience in higher education, education, research, or a large institutional environment is preferred.
• Strong proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
• Strong organization, communication, documentation, data management, and follow-up skills.
• High attention to detail and ability to handle confidential information professionally.