About the Role
We are seeking a highly organized and proactive Visa Specialist to join our administrative team. As our operations involve supplying specialized technical manpower across the Middle East, this role is critical to ensuring our teams are deployed smoothly, efficiently, and in full compliance with regional immigration laws. You will own the end-to-end logistics of employee travel, from visa procurement and cost management to scheduling and basic HR administrative support.
Location: 5th settlement
Key Responsibilities
- Visa & Immigration Management: Process and expedite all business and work visas for employees traveling across the Middle East (including key markets like the UAE, KSA, and Libya). Maintain up-to-date knowledge of regional immigration regulations and compliance requirements.
- Travel Logistics & Schedule Coordination: Book and manage flights, accommodations, and ground transportation. Coordinate deployment timelines with project managers to ensure talent arrives on-site exactly when needed.
- HR Administration: Support basic HR functions related to employee deployment, including maintaining travel records, assisting with pre-deployment onboarding, and acting as the primary point of contact for employees regarding their travel itineraries and visa status.
- Crisis Management: Swiftly resolve any travel disruptions, flight cancellations, or border entry issues to minimize operational downtime.
Qualifications & Skills
- Proven experience in travel administration, visa processing, or global mobility, specifically within the Middle East region.
- Basic background in Human Resources, employee onboarding, or personnel administration.
- Strong financial acumen with experience in pricing, cost tracking, and vendor negotiation.
- Excellent organizational and time-management skills, with the ability to manage multiple deployment schedules simultaneously.
- Exceptional communication skills to clearly guide technical personnel through their travel and visa procedures.
