Job Description
If you are eager to demonstrate your skills in facilities management and desire to work in a leading company and be part of an inclusive working environment, then this would be an exciting role for you.
The opportunity
As a Supervising Workplace Coordinator, you will be an integral part of the facilities and hospitality services team, and a pivotal force in managing facility, inventory and maintenance related activities. At the same time, you will work with a team of excellent professionals, from whom you can learn to be a person of higher professionalism.
Your key responsibilities
Assist the Facilities Manager to effectively manage facilities activities on a day-to-day basis, delivering consistent, seamless and efficient services around building maintenance and repairs, office equipment and appliance maintenance and/or replacement and space planning. Other key responsibilities include:
Liaise with building management and external suppliers on alterations, reconfiguration and construction
* Coordinate work with related parties on furniture and workstation set up, network point installations, vending services, equipment, etc.
* Assist in managing the administrative activities involving maintenance and repairs of office equipment and appliances and desk moves within the office
* Maintain and update inventory records of office equipment, appliances, furniture, stationery, etc.
* Monitor order processes and patterns, identifying issues and concerns supporting cost efficiencies
* Assist in preparing purchase orders and maintain purchasing records and pricing information Oversee resource deployment as necessary and based on workload requirements
* Keep the office seating plans and utilization reports updated
Skills and attributes for success
* Proactively seek ways of improving the office environment, recycling & other environmentally friendly processes
* Negotiate and recommend execution of contracts for purchase of supplies, provisions, services and equipment
* Demonstrate a good understanding and knowledge in the field of purchasing
* Ensure consistent quality of output/services is provided and requests are processed promptly
* Contribute to the initiatives of strengthening and streamlining the facilities management
To qualify for the role you must have
* 2 + years experience working in a fast paced environment in facility management or procurement
* In depth knowledge of systems, tools and procedures for office maintenance, office & facility management
* Verbal and written communication skills
* The ability to manage a diverse workload
Ideally, you ll also have
* A bachelor s degree in a related field
