60HUB Dog Resort & Hotel - Executive Office Assistant (Reporting to CEO)

Job Detailed Description

1) Introduction

The Executive Office Assistant plays a central and high-impact role within 60HUB. This position represents the operational arm of the CEO and is responsible for ensuring that daily operations, internal communication, and follow-up across departments run smoothly, effectively, and in alignment with the company's expansion goals.

This role requires a highly organized, presentable, detail-oriented, and adaptable professional who can support the CEO, coordinate between departments, prepare executive-level presentations, and ensure that plans and decisions are executed without delay.

This is a long-term position designed for candidates who wish to grow with the company and develop into a senior executive role as 60HUB expands locally and regionally.

2) Role Purpose

Supporting the CEO in daily management and decision-making
Ensuring proper coordination between all departments
Improving organization, communication, and follow-up across the company
Acting as the CEO's operational extension to maintain high levels of quality and efficiency
Preparing structured documentation, presentations, and reports
Managing schedules, priorities, and meetings
Providing a consistent communication channel between the CEO and team members

3) Key Responsibilities

A) Executive Support

Managing the CEO's daily and weekly schedule
Preparing agendas for meetings
Taking minutes & producing clear action lists
Prioritizing tasks and organizing workflow
Drafting emails, memos, and communication on behalf of the CEO

B) Operational Coordination

Daily/regular visits to the 60HUB facility
Following up with department heads (training, hotel, grooming, operations, clinic, reception)
Monitoring quality of service and adherence to protocols
Reporting issues immediately to the CEO

C) Department Alignment

Ensuring managers tasks are executed
Tracking progress and closing open items
Acting as the link between CEO and teams

D) Reporting & Documentation

Preparing:
Daily reports
Weekly dashboards
Presentations for internal/external meetings
Investor presentation support
Expansion reports

E) Administrative Skills

Organizing office files & internal database
Handling confidential documents
Maintaining structured communication channels

F) Representation

Attending meetings on behalf of the CEO when required
Presenting prepared materials professionally
Communicating instructions clearly to managers

4) Required Competencies

Excellent English (written & spoken)
Excellent organizational skills
Strong communication & interpersonal ability
Professional presence & presentation skills
High attention to detail
Ability to follow up, close tasks, and apply discipline
Ability to work under pressure and with shifting priorities
Strong PowerPoint & documentation skills
Emotional intelligence and maturity
Problem-solving mindset
Adaptability and speed of learning

5) Qualifications

Bachelor's degree from a reputable university
Preferably international school or international exposure
Excellent English (written & spoken)
Strong computer literacy (Microsoft Office, Google Workspace)
Preferred: Experience in operations, administration, coordination, or executive support
Freshmid-level candidates with strong potential are welcome

6) Career Progression Path

This role is designed to grow with the company as 60HUB becomes a multi-branch and regional brand.

Phase 1 (3-6 Months)

Title: Executive Office Assistant

Salary: EGP 10,000

Focus:

Learning the system
Understanding operations
Building communication channels
Managing CEO schedule & reports

Phase 2 (After 6-9 Months)

Title: Executive Office Manager

Salary: EGP 20,000 25,000

Focus:

Managing operations follow-up
Leading coordination across departments
Handling presentations
Representing CEO when needed

Phase 3 Senior Executive Office Manager (After 12-18 Months)

Salary: EGP 30,000 40,000 (subject to performance + company growth)

Add-ons:

Monthly performance bonus
Increased decision-making authority

Phase 4 Chief of Staff (Future, during expansion)

Applicable when 60HUB becomes multi-branch.

Role will involve:

Leading managers
Structuring operations
Acting as CEO's main advisor
Supporting expansion and franchise structure

7) Working Conditions

6 working days per week - onsite attendance
Flexibility required (meetings/events)
On-ground presence at the branch
Direct communication with CEO
High confidentiality required
Mix of office + field follow-up

8) Salary Structure

Salary: EGP 10,000

Half Year Bonuses 10-20% of salary linked to:

Quality of follow-up
Accuracy
Professional behavior
Ability to reduce CEO workload
Operational stability

9) What Success Looks Like

A successful Executive Office Assistant will:

Reduce CEO daily pressure by at least 5060%
Maintain clear structure in tasks and meetings
Ensure managers deliver weekly targets
Improve communication flow across all departments
Keep errors minimal and operations stable
Deliver high-quality presentations and documentation
Show reliability, maturity, and accountability

HOW TO APPLY

Directly @ LinkedIn - Updated CV is mandatory.

Team Leader- Executive Assistant

Executive Assistant (Remote - Egypt)

Executive Assistant

Executive Office Assistant