We are seeking an experienced Office Manager to join a DFSA regulated investment firm based in DIFC. Working within a small, high-touch environment, the successful candidate will manage office operations, provide executive support to the Founder/CIO, and coordinate with external service providers while maintaining the highest levels of discretion and professionalism.

Key Responsibilities

Oversee the day-to-day operations of the office and ensure smooth business administration.
Act as the primary liaison with DIFC, building management, and facilities teams.
Manage supplier and vendor relationships, including coordination of office services and maintenance.
Provide Executive Assistant support to the Founder/CIO, including calendar management, meeting coordination, and administrative assistance.
Coordinate with outsourced compliance, legal, and tax service providers for scheduling and administrative matters (non-decision-making role).
Handle DIFC-related administration, including building access requirements, visa processing, and DIFC portal administration.
Maintain confidential records and exercise a high degree of discretion when dealing with sensitive information.

Requirements

Minimum 5 years of experience in Office Management, Executive Assistance, or a similar administrative role.
Previous experience within DIFC is highly preferred.
Background in financial services, investment management, asset management, private equity, wealth management, or another regulated environment is strongly preferred.
Familiarity with DIFC procedures, building access, visa administration, and DIFC portal management.
Strong organizational, communication, and stakeholder management skills.
Ability to thrive in a lean team environment and manage multiple priorities independently.
High level of integrity, professionalism, and confidentiality.

Preferred Profile

Experience working within a DFSA-regulated organization.
Proven experience supporting senior executives, founders, or C-suite professionals.
Professional, proactive, and comfortable operating in a small, high-touch business environment.