Job Summary

We are seeking a highly organized Administrator to support the Operational Excellence function by coordinating with multiple departments and assisting senior leadership with operational reporting, documentation, and administrative support.

Key Responsibilities:

Provide executive coordination and calendar management support for senior leadership.
Prepare meeting minutes, action trackers, and follow-up logs.
Consolidate operational data and prepare reports using Microsoft Excel (pivot tables, trackers, dashboards).
Compile and analyze operational data from multiple departments.
Prepare structured reports, summaries, and operational dashboards.
Coordinate with Operations, Finance, HR, Procurement, and IT teams.
Track project deliverables, deadlines, and escalate pending actions when required.
Maintain document control including SOPs, policies, and improvement initiatives.
Support preparation of presentations and executive reports (PowerPoint).
Assist in maintaining operational records within ERP or CAFM systems.
Draft professional emails and internal communications.
Ensure high standards of organization, confidentiality, and task prioritization.

Qualifications:

Bachelor's degree in Business Administration, Management, or related field.
35 years of administrative or operations support experience, preferably in a corporate environment.
Experience supporting senior management or operational teams is preferred.

Key Skills:

Strong Microsoft Excel and reporting skills
Excellent organizational and coordination abilities
Professional written and verbal communication
Ability to manage multiple tasks and deadlines
Experience with ERP or CAFM systems is an advantage

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