Role purpose

The Procurement & Sourcing Manager is responsible for strategic sourcing, procurement governance, supplier management, contract negotiation, cost optimization, and risk control across the organization.

The role ensures that all goods, services, and works are procured cost-effectively, ethically, compliantly, and in alignment with business objectives, while maintaining high quality, continuity of supply, and strong supplier relationships.

This position plays a critical role in financial control, operational efficiency, risk mitigation, and value creation.

KEY ACCOUNTABILITIES & ACTIVITIES

1. Procurement Strategy & Planning

Develop, implement, and continuously improve the procurement and sourcing strategy in alignment with organizational goals.
Translate business requirements into short-term and long-term sourcing plans.
Lead annual procurement planning, budgeting inputs, and cost-saving initiatives.
Establish category strategies (e.g., CAPEX, OPEX, services, consumables, technology, facilities, etc.).
Drive standardization of products and services where feasible to reduce cost and complexity.

2. Strategic Sourcing & Supplier Selection

Lead end-to-end strategic sourcing processes, including:
Market analysis
Supplier identification and prequalification
RFI, RFQ, RFP, and tendering processes
Technical and commercial evaluations
Ensure sourcing decisions are data-driven, competitive, and transparent.
Develop supplier segmentation models (strategic, preferred, approved, transactional).
Identify alternative and backup suppliers to ensure supply continuity and reduce dependency risks.

3. Contract Management & Negotiation

Lead and oversee commercial negotiations to achieve optimal pricing, service levels, payment terms, warranties, and risk allocation.
Ensure all contracts include:
Clear scopes and deliverables
SLAs and KPIs
Penalties, escalation clauses, and termination rights
Compliance and confidentiality requirements
Coordinate with Legal, Finance, and Risk teams to ensure contracts are legally sound and commercially protective.
Maintain a centralized contract repository and renewal calendar.

4. Cost Control, Value Engineering & Savings

Drive continuous cost optimization and value-for-money initiatives.
Identify opportunities for:
Cost reduction
Total Cost of Ownership (TCO) improvement
Demand management
Process efficiency
Track, validate, and report realized vs. forecasted savings.
Support finance teams during budgeting, forecasting, and audit processes.

5. Supplier Performance, Risk & Relationship Management

Establish and manage supplier performance frameworks, including KPIs, scorecards, and periodic reviews.
Conduct regular supplier performance, compliance, and risk assessments.
Lead corrective action plans for underperforming or non-compliant suppliers.
Build long-term, strategic partnerships with key suppliers.
Ensure suppliers meet standards related to quality, delivery, safety, sustainability, and ethical conduct.
Assess supplier risks related to financial stability, operational capability, regulatory compliance, and reputational exposure.
Maintain a supplier risk register and develop contingency plans for critical supply categories.
Reduce over-reliance on single-source suppliers through diversified sourcing strategies.

6. Delivery Management & Supply Chain Coordination

Monitor end-to-end delivery performance to ensure timely fulfillment of goods and services across all procurement categories.
Establish delivery tracking mechanisms, lead time benchmarks, and on-time delivery KPIs for active suppliers.
Coordinate with suppliers, logistics providers, operations, and project teams to resolve delivery delays, shortages, or quality issues.
Implement escalation protocols for critical or time-sensitive deliveries.
Conduct root cause analysis on recurring delivery failures and drive corrective actions with suppliers.
Coordinate with inventory, warehouse, and operations teams to optimize stock levels and reduce excess or obsolete inventory.
Support demand forecasting and replenishment planning to ensure continuity of supply for critical items.

7. Procurement Governance, Policies & Compliance

Develop, implement, and enforce procurement policies, procedures, and approval matrices.
Ensure full compliance with:
Internal procurement policies
Delegation of authority
Audit requirements
Applicable laws and regulations
Act as a key point of contact for internal and external audits.
Identify and mitigate procurement-related risks, including fraud, conflict of interest, and supplier dependency.

8. Operational Procurement Oversight

Oversee day-to-day procurement activities to ensure:
Timely sourcing and purchasing
Accuracy of purchase orders
Alignment between requisitions, contracts, and invoices
Resolve escalated procurement issues and supplier disputes.
Ensure smooth coordination with operations, projects, and end users.

9. ERP Systems, Data Analytics & Reporting

Drive the effective use and continuous improvement of procurement-related ERP modules and e-procurement platforms.
Identify system gaps and collaborate with IT to enhance automation, workflows, and integration with finance, inventory, and operations modules.
Ensure master data integrity across supplier records, pricing agreements, material catalogs, and purchase order history.
Develop procurement dashboards and reports covering:
Spend analysis
Supplier concentration and risk exposure
Savings performance
Delivery performance
Compliance metrics
Use data analytics to support strategic decision-making, identify trends, and highlight areas of concern.
Provide regular reporting to senior leadership on procurement performance and key risk indicators.
Train and support procurement team members on effective system usage and best practices.

10. Team Leadership & Capability Development

Lead, coach, and develop the procurement team.
Set clear objectives, KPIs, and performance standards.
Ensure segregation of duties and strong internal controls within the team.
Promote a culture of professionalism, accountability, and continuous improvement.

REQUIREMENTS FOR ROLE

Experience & qualifications

Bachelor's degree in Supply Chain Management, Business Administration, Finance, Engineering, or related field
Professional certifications preferred:
CIPS
CPSM
PMP (for project-heavy environments)
MBA (advantage)
Minimum 8–12 years of progressive procurement and sourcing experience
At least 3–5 years in a managerial or senior role
Proven experience in:
Strategic sourcing
Contract negotiation
Supplier management
Cost optimization
Experience in large, multi-site or fast-growing organizations is highly desirable

Knowledge & skills

Technical & Professional Skills
Advanced knowledge of procurement best practices and sourcing methodologies
Strong commercial and contract negotiation skills
Solid understanding of financial principles and cost structures
Strong knowledge of procurement governance and internal controls
Proficiency in ERP and e-procurement systems
Advanced Excel and reporting skills
Behavioral & Leadership Competencies
Strategic thinking and business acumen
High ethical standards and integrity
Strong stakeholder management and influencing skills
Analytical and data-driven decision-making
Ability to manage complexity and competing priorities
Strong leadership, coaching, and people management skills

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