Job Description Summary

Administrative and Executive Support. Impacts quality of own work and the work of others on the team. Executes standard operational/technical tasks typically subject to instructions and work routines. There is latitude to rearrange the sequence to complete task/duties based on changing work situations.

Job Description

Key Responsibilities

Calendar & Travel Management

Optimize RGM schedules and manage complex calendar appointments.
Coordinate and manage extensive travel arrangements, including visas, hotel bookings, and logistics.
Schedule and coordinate internal and external meetings, conference calls, and executive engagements.

Operational Support & Event Management

Provide in-depth support for event management, including town halls, global executive and customer visits, exhibitions/congresses, team meetings, training sessions, awareness campaigns, and volunteering activities.
Handle logistics for all events, including planning, organizing, and coordinating partner events.

Financial Management & Reporting

Assist with financial management tasks such as expense claim monitoring, purchase orders, invoicing, payment processing, reconciliations, and monthly/fiscal year reporting.
Prepare and process expense reports for the RGM

Office Administration & Engagement Development

Manage office administration tasks and maintain both manual and computerized information filing systems.
Support workforce training and development initiatives as required.

Communications & Documentation

Coordinate and manage communications, presentations, and sales collaterals.
Draft business correspondence and create reports in Excel spreadsheets and PowerPoint presentations.
Record and prepare minutes of meetings and follow up on action items.

Confidentiality & High-Profile Interaction

Confidently interface with senior management and high-profile clients.
Handle highly confidential and sensitive information with discretion.

General Support

Screen and manage incoming correspondence, including emails and telephone queries.
Ensure executives are well-prepared for meetings with concise briefing documents and suggested talking points.

Required Qualifications

Bachelor's degree or diploma in a relevant field from an accredited university or college, or a high school degree with relevant work experience.
Minimum 5 years of experience as an executive assistant or similar administrative role
Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
Ability to handle confidential information with discretion.
Strong communication skills in English both written and verbal
The role may require up to 10% travel, primarily across the region, with potential travel to other locations as business needs require

Desired Characteristics

Excellent communication and interpersonal skills
Ability to document, plan, market, and execute programs.
Prior working experience with GE Vernova will be advantage.
Prior working experience in an global organization
Strong attention to detail and problem-solving skills
Exceptional organizational and multitasking skills

Additional Information

Relocation Assistance Provided: No

Office Assistant

Personal & Office Assistant