Job Summary

The Materials Controller is responsible for planning, coordinating, and controlling materials-related activities to support construction projects across civil and oil & gas sectors. The role ensures timely availability of approved materials in line with project requirements, specifications, schedules, and quality standards. Working closely with Procurement, Engineering, QA/QC, Planning, and Project teams, the Materials Controller plays a key role in tracking material approvals, procurement status, deliveries, and documentation throughout the project lifecycle.

Key Responsibilities

Material Planning & Coordination

Review contract documents, specifications, and drawings to identify material requirements for projects.

Coordinate with Procurement, Engineering, Planning, QA/QC, and Project teams to align material procurement with project schedules.

Monitor material procurement status to ensure timely availability and avoid site delays.

Support planning of material delivery sequences in line with site requirements and construction progress.

Material Submittals & Approvals

Prepare, maintain, and update Material Approval Logs (e.g., E2 Log or equivalent).

Prepare and submit material submittals with complete technical documentation, certificates, and compliance data.

Coordinate with Consultants, Clients, and Engineers for review and approval of material submittals.

Track approval cycles, address comments, and follow up to obtain timely approvals.

Highlight risks related to delayed approvals or non-compliance and propose corrective actions.

Procurement & Vendor Coordination

Coordinate with Procurement to support timely award of material packages and purchase orders.

Liaise with vendors and suppliers to track manufacturing schedules, delivery timelines, and documentation.

Monitor vendor performance and report delays, deviations, or quality issues.

Coordinate material inspections, factory acceptance tests, and site deliveries as required.

Quality & Compliance Support

Ensure materials comply with approved specifications, standards, and contractual requirements.

Review test reports, certificates, and inspection records for compliance with project requirements.

Coordinate with QA/QC teams for inspections, testing, and release of materials.

Ensure materials delivered to site match approved submittals and inspection approvals.

Documentation & Reporting

Maintain accurate records of material submittals, approvals, deliveries, and inspections.

Prepare regular material status reports highlighting approvals, procurement progress, and risks.

Support preparation of material-related documentation for project close-out, including warranties and certificates.

Ensure proper filing and traceability of material documentation for audit and handover purposes.

Change & Risk Management

Support material-related variations, substitutions, and changes by preparing required technical documentation.

Assist in assessing time and cost impacts related to material changes or delays.

Proactively identify material-related risks and coordinate mitigation actions with project teams.

Required Qualifications & Competencies

Bachelor's degree in Engineering, Architecture, or a related technical discipline.

5+ years of experience in materials control, procurement coordination, or materials management within construction projects (civil and/or oil & gas).

General understanding of construction materials, specifications, and quality requirements.

Experience in managing material submittals, approval logs, and procurement tracking.

Familiarity with international material standards and testing requirements (ASTM, BS, API, ISO, etc.).

Strong coordination, documentation, and follow-up skills.

Proficient in MS Office and ERP / procurement systems.

Ability to manage multiple priorities and work effectively in fast-paced project environments.

Good communication skills with internal teams, consultants, and vendors.

Material Controller