Transguard Workforce Solutions is a leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.

We are currently recruiting for a HR Administrator (Mandarin Speaker) for our client to be based out of their Dubai Office.

Purpose-

This role will primarily focus on managing employee visa and work permit processes, including Temporary Work Permit (TWP) applications, while also providing payroll administration support and general HR coordination.

Responsibilities-

Coordinate end-to-end visa processing, renewals, cancellations, and amendments for employees and dependents.
Manage work permit applications and renewals, including Temporary Work Permits (TWP).
Ensure compliance with local labor and immigration laws and regulations.
Liaise with government authorities, PROs, external agencies, and employees regarding visa-related matters.
Maintain accurate visa and immigration records and monitor expiry dates.
Generate visa-related reports and maintain employee documentation.
Manage submission, tracking, and renewal of Temporary Work Permit applications.
Ensure all supporting documentation is complete and submitted within required timelines.
Coordinate with relevant stakeholders to resolve application issues and delays.
Maintain compliance with regulatory requirements related to temporary employment permits.
Assist with monthly payroll preparation and processing.
Maintain employee records relating to attendance, leave, visa status, and payroll changes.
Coordinate payroll inputs including new joiners, leavers, salary amendments, allowances, deductions, and overtime records.
Support payroll reconciliation and respond to employee payroll-related queries.
Ensure accuracy and confidentiality of payroll data.
HR Operations & Administration
Maintain and update employee files and HR databases.
Support onboarding and offboarding activities.
Prepare employment letters, certificates, contracts, and HR-related documentation.
Assist employees with HR-related inquiries and administrative requests.
Support HR audits and compliance requirements.
Prepare periodic HR reports and employee data analytics.

Skills-

Bachelor's degree in human resources, Business Administration, or related field.
2 to 5 years of HR administration experience.
Previous experience handling visas, work permits, immigration processes, or government-related procedures.
Experience in supporting payroll administration is preferred.
Experience managing Temporary Work Permit (TWP) applications is advantageous.