Job Purpose:

We are looking for a proactive and detail-oriented Procurement Officer with a minimum of 5 years of experience to support procurement operations (Construction / Facilities Management). The role involves sourcing suppliers, obtaining quotations, issuing purchase orders, coordinating deliveries, maintaining procurement records, and ensuring compliance with company policies and procurement procedures.

Key Responsibilities:

Source suppliers and obtain competitive quotations for materials, equipment, and services.
Prepare and issue Requests for Quotation (RFQs) and evaluate supplier proposals based on price, quality, delivery timelines, and technical compliance.
Create and process Purchase Orders (POs) ensuring all supporting documentation is complete and accurate.
Coordinate with suppliers regarding order confirmations, delivery schedules, and required documentation.
Monitor order progress and follow up on deliveries to ensure materials are received on time.
Maintain accurate procurement records, supplier databases, quotations, contracts, and purchase orders.
Collaborate with internal stakeholders to clarify specifications and procurement requirements.
Support supplier registration, evaluation, and performance monitoring processes.
Ensure purchased goods and services meet company standards and technical requirements.
Track procurement activities and provide regular status updates to relevant departments.
Liaise with Finance regarding invoices, supplier documentation, payment terms, and invoice reconciliation.
Support contract administration and maintain proper document filing systems.
Assist in resolving supplier issues, including shortages, claims, damaged deliveries, and quality concerns.
Maintain confidentiality of pricing, contractual terms, and commercial information.
Ensure all procurement activities comply with company policies, ethical standards, and applicable regulations.

Required Qualifications & Experience:

Bachelor's degree in supply chain management, Business Administration, Procurement, Logistics, or a related field.
Minimum 5 years of procurement experience, preferably within engineering, construction, manufacturing, industrial, or corporate environments.
Proven experience in vendor sourcing, RFQ management, purchase order processing, and supplier coordination.
Experience working with ERP systems such as Oracle, SAP, IFS, Microsoft Dynamics, or similar platforms.

Procurement Officer Construction / Facilities Management