Job Pupose:
To perform transaction processing activities in relation to liability booking and raising customer invoices while ensuring transactions are processed in accordance with the agreed terms/Project timelines.
Essential Roles and Responsibilities:
Payables:
- Suppliers, Subcontractors payments and petty cash reimbursements are accurately checked along with payment terms, purchase order, delivery notes, security expiry and attaching supporting documents
- Resolve open issues such as missing approvals, POs not matching or not existing, inconsistencies between invoice and receipt documents and liaising with the procurement/ site teams to resolve
- Liaise with the FSS payment processing team for booking and preparation of payments based on due dates and resolve issues if any
- Ensuring timely and accurate payments to suppliers and subcontractors after reconciliation of the payable ledger to the supplier SOA
- Maintain schedules for recurring monthly payment and process payments accordingly
- Maintaining relationships with suppliers/ subcontractors and resolving discrepancies/ issues if any
- Maintaining accurate records of all transactions and payments
- Ensuring compliance with Company policies and procedures and regulatory requirements
Receivable:
- Thorough review of the Payment certificates, reconciliation with the previous certification and liaising with FSS in generating and issuing invoice and credit notes to Customers
- Liaise with Corporate Office for creation of Customer master on newly awarded projects
- Follow up with the Commercial team in order to raise monthly / milestone invoices based on the contractually agreed terms
- Liaising with FSS to record and post customer payments received via cheques/ electronic transfers
- Reconcile accounts receivable ledger to ensure all receipts are accounted and properly posted
- Handling queries from customers regarding the invoices, payments and statement of account
Skills and Experience:
- 3+ years of Accounts Payable & Receivable relevant experience in a medium size group.
- Commerce Graduate or Equivalent qualification in accounting.
- Knowledge of computerized accounting systems
- Good communication, mathematical acumen, good HR skills
- Knowledge of the applicable taxes.
