Accountant - Supplier Reconciliation

The Accountant - Supplier Reconciliation is responsible for managing the financial transactions and reconciliation process with suppliers. This includes ensuring accurate and timely recording of supplier invoices, processing payments, and resolving any discrepancies. The Accountant will collaborate with internal departments and suppliers to maintain effective communication and support the overall financial operations of the organization.

Responsibilities

1. Review and verify supplier invoices for accuracy, completeness, and adherence to company policies and procedures.

2. Enter supplier invoices into the accounting system and allocate expenses to appropriate accounts and cost centers.

3. Process supplier payments, ensuring timely and accurate disbursement of funds.

4. Reconcile supplier statements with accounts payable records to identify and resolve any discrepancies.

5. Investigate and resolve any billing or payment discrepancies by liaising with suppliers and internal stakeholders.

6. Maintain accurate and up-to-date supplier records, including contact information, payment terms, and banking details.

7. Collaborate with procurement and receiving departments to ensure proper matching of purchase orders, goods received, and supplier invoices.

8. Prepare periodic reports, such as accounts payable aging analysis, supplier payment analysis, and reconciliation summaries.

9. Assist in month-end and year-end closing activities, including accruals and reconciliations related to supplier accounts.

10. Support internal and external audits by providing necessary documentation and explanations related to supplier transactions.

11. Stay up-to-date with relevant accounting regulations, industry trends, and best practices to ensure compliance and process improvements.

12. Participate in cross-functional projects and initiatives aimed at improving financial processes and system efficiencies.

Qualifications

1. Bachelor's degree in accounting, finance, or a related field.

2. Proven experience as an accountant or accounts payable specialist, preferably in a similar role.

3. Strong understanding of accounting principles, financial processes, and internal controls.

4. Proficiency in using accounting software (1C Firstbit is a plus) and MS Office applications, particularly Excel.

5. Excellent analytical and problem-solving skills with attention to detail.

6. Ability to handle multiple tasks simultaneously and prioritize work effectively to meet deadlines.

7. Strong interpersonal and communication skills to collaborate with suppliers and internal stakeholders.

8. Ability to work independently and as part of a team, demonstrating a proactive and positive attitude.