Company Description
Y A S Developers FZE is a forward-thinking real estate developer based in Dubai and proudly recognized as the first luxury developer in Dubai Silicon Oasis. We specialize in creating modern, thoughtfully designed residential projects that blend sophistication, innovation, and practicality. Our commitment to quality craftsmanship and distinctive living experiences sets new benchmarks in urban luxury living.
Key Responsibilities
Invoice Processing:
- Accurately receive, verify, and process supplier/vendor invoices in a timely manner.
- Ensure all invoices are coded correctly to appropriate general ledger accounts.
- Match invoices against Purchase Orders (POs) and Delivery Notes to confirm quantities, pricing, and terms.
Vendor Payments:
- Prepare and execute payments to vendors according to agreed payment schedules.
- Ensure all payments are approved and compliant with company policies.
- Manage online banking transfers, cheques, and other payment modes efficiently.
Accounts Payable Ledger Management:
- Maintain detailed AP ledgers and ensure all vendor accounts are updated accurately.
- Reconcile monthly AP balances and resolve discrepancies promptly.
- Monitor vendor statements to ensure timely clearing of outstanding amounts.
Vendor Coordination:
- Act as the primary point of contact for vendor queries regarding invoices, payments, or reconciliations.
- Investigate and resolve invoice discrepancies, including price differences, missing approvals, or incomplete documentation.
- Build and maintain strong relationships with vendors to facilitate smooth operations.
Compliance & Documentation:
- Ensure adherence to UAE VAT regulations and company accounting policies in all AP activities.
- Maintain proper filing of invoices, receipts, and other supporting documents for audit purposes.
- Assist in developing and implementing internal controls to prevent errors or fraud.
Month-End & Year-End Activities:
- Support month-end and year-end closing activities by providing accurate AP data.
- Prepare necessary schedules, reconciliations, and reports for management review.
- Ensure timely submission of VAT returns and other regulatory requirements related to AP.
Audit Support:
- Provide required documentation and explanations to internal and external auditors.
- Assist in resolving audit queries and implement recommendations related to AP processes.
Cross-Functional Coordination:
- Work closely with Procurement, Finance, and Management teams to ensure smooth operational workflows.
- Support procurement in tracking approved budgets and purchase orders.
- Communicate effectively to resolve discrepancies between purchase orders, deliveries, and invoices.
Process Improvement:
- Identify gaps or inefficiencies in AP processes and suggest improvements.
- Participate in automation or digitalization initiatives to enhance payment efficiency and accuracy.
- Train or guide junior staff or colleagues in AP processes when required.
Reporting & Analysis:
- Prepare regular AP reports, aging analysis, and cash flow projections.
- Highlight potential issues like overdue payments, discrepancies, or vendor concerns to management.
- Analyse trends in vendor payments and propose solutions to optimize cash management.
Requirements:
- Strong knowledge of Accounts Payable processes and best practices.
- Hands-on experience with UAE VAT compliance, specifically related to AP transactions.
- Proficiency in accounting software and advanced MS Excel skills.
- Excellent reconciliation and reporting abilities with attention to detail.
- High level of accuracy in processing transactions and maintaining records.
- Ability to manage multiple vendors and meet tight deadlines efficiently.
Preferred Criteria:
- Prior experience in the UAE real estate industry.
- Immediate joiners or candidates available on short notice.
