Objective
The Accounts Payable Assistant is responsible for ensuring all supplier and expense payments are processed accurately, efficiently, and on time. This role involves managing vendor accounts, verifying payment requests, preparing payment runs, and the ability to handle multiple tasks in a fast-paced environment.
Key Accountabilities
- Assisting with the preparation of financial documents, such as invoices, bills, and accounts payable/receivable.
- Processing and recording transactions accurately in the accounting system.
- Reconciling bank statements and other financial records.
- Maintaining and organizing financial files and records.
- Assisting with budgeting and forecasting tasks.
- Generating financial reports and summaries for management review.
- Responding to inquiries from vendors, customers, and internal stakeholders regarding financial transactions.
- Assisting with ad-hoc financial projects and tasks as assigned.
- Vendor Management
- Reconcile vendor statements to ensure all outstanding invoices are processed and paid.
- Communicate with suppliers regarding payment status, discrepancies, or missing documents.
- Build and maintain good relationships with vendors to ensure smooth payment operations.
- Month-End and Audit Support
- Assist in month-end closing by preparing payable summaries, aging reports, and accruals.
- Support internal and external audit requirements by providing relevant documentation and reconciliations.
Policies, Processes, Systems & Procedures
Adhere to all relevant organisational and departmental policies, processes, standard operating procedures, and instructions so that work is carried out to the required standard and in a consistent manner.
Continuous Improvement
Contribute to the identification and implementation of change initiatives, programmes, and projects in line with the organisation's standards.
Related Assignments
Perform any other duties which the line manager may require to be carried out.
QUALIFICATIONS, EXPERIENCE, & SKILLS
Minimum Qualifications & Competency
- Bachelor's degree in accounting and Finance.
- 23 years of hands-on experience in Accounts Payable or payment operations.
- Proficiency in MS Excel and SAP accounting ERP systems.
- Strong knowledge of vendor payment processes and banking procedures.
- Excellent attention to detail, accuracy, and confidentiality.
- Strong communication and organizational skills.
- Ability to meet deadlines and handle multiple priorities
Minimum Experience
- 2-3 years of administrative assistant experience from banking industries
Location
- Dubai Investment Park 1, Dubai, United Arab Emirates, NOMAC Maintenance Energy Service
