Job Purpose
Supervise and coordinate day-to-day accounts payable operations to ensure accurate processing of supplier invoices, payments, and related documentation in compliance with company policies and procedures. Support the Section Head in managing vendor relationships, resolving discrepancies, and preparing reports, while guiding the AP team to meet deadlines effectively.
Key Responsibilities
- Verify supplier invoices and payment requests for accuracy and compliance with company procedures.
- Support execution of 3-way matching (Purchase Order, Supplier Invoice, and Goods Receipt/Inventory Voucher).
- Ensure invoices are classified and processed according to payment terms.
- Assist in preparing supplier payments (cheques, transfers, etc.) and ensure proper approvals.
- Reconcile vendor accounts and follow up on discrepancies in coordination with suppliers.
- Apply relevant taxes (VAT, WHT) on payments as required.
- Prepare and submit routine accounts payable reports to the Section Head.
- Maintain proper records of accounts payable transactions and supporting documentation.
- Ensure adherence to company accounting policies and procedures.
- Ensure accurate filing of invoices, freight, customs, clearance, and shipment-related costs for easy retrieval and reporting.
- Maintain vendor files in compliance with audit requirements.
- Provide guidance to junior accountants and clerks to ensure accuracy and efficiency.
- Support the Section Head in audits, budget preparations, and process improvement initiatives.
Qualification & Education:
- Education: Bachelor's degree in Accounting, Finance, or related field.
- Years of Experience: 57 years of accounting experience, including 23 years in accounts payable.
Technical competencies:
- Solid understanding of accounts payable processes and accounting principles.
- Proficiency in ERP systems and Microsoft Office (Excel required).
- Basic knowledge of tax regulations related to VAT and WHT.
- Ability to reconcile vendor statements and prepare AP reports.
Interpersonal Competencies:
- Strong organizational skills and attention to detail.
- Good communication and interpersonal skills for team coordination and vendor interactions.
- Ability to work under pressure and meet deadlines.
- Problem-solving mindset with proactive follow-up.
- Team player with supervisory potential.
